Contract
Our office can advise on any university contractual matter. We also provide informational resources to assist faculty and staff in understanding policies, procedures, and best practices when negotiating and entering into contractual relationships on behalf of Loyola. Pursuant to Loyola’s policy, contracts that meet certain criteria must be reviewed in advance by our office before they are finalized and executed by an authorized signatory. Our office has also developed form agreements for use by the university community. You can find the policy and templates at the bottom of this web page.
Please note the following:
- Contracts must be reviewed and approved in advance by our office.
- Regardless of the amount of the contract, if the contract involves unique risks and liability to the University, exceeds one year in commitment, includes indemnification or insurance provisions, or provides for jurisdiction outside of Louisiana if there is a dispute, the contract must be reviewed in advance by our office.
- The department’s contract administrator and contract approver are responsible for reviewing and approving the contract.
- Please submit contracts for review as early as possible. We strive to provide feedback on contract review requests within 10 business days. If you need to receive feedback on a contract in fewer than 10 business days, please include this information when submitting your contract, and we will attempt to expedite your request.
The following are a few additional tips to help you:
- If possible, please send the other party's contract in the form of an editable Word document instead of a PDF.
- Please be sure to read through the agreement yourself before sending it to us to ensure the business terms accurately reflect the contemplated arrangement. Please call any anticipated issues to our attention.
- To ensure consistency across campus, contracts involving certain terms or activities need to be reviewed by other designated departments. (See the Contract Review, Approval, and Signature Authority Policy). Please reach out to those departments before you send us the contract. The contract you send to us should include any input from those designated departments.
- Before you send us the contract, please be sure that you already have confirmed that there are adequate funds from an approved budget to move forward.
If you have any questions about the contract review process, please contact us.
General Counsel Policies, Contracts, and Agreements
Contracts are agreements that create an obligation to do or not to do a particular thing. This policy establishes the process for Loyola University New Orleans personnel to approve, sign, and execute contracts committing the university to performance of any act. All contracts entered into by the university, unless specifically excluded by this or another policy adopted by the Board of Trustees, are subject to this policy, including all original contracts, amendments, alterations, modifications, corrections, changes and extensions. All policies in conflict with this policy are hereby superseded to the extent of such conflict.
All professional services agreements with consultants and third-party vendors valued at $200,000 or more must be approved by the Office of the President. Professional services agreements valued at less than $200,000 must be approved by the vice president overseeing the department which is requesting the services.
All real property leases must be approved by the Office of the President. Site use agreements must be approved by the vice president in charge of the department seeking to allow a third-party to use Loyola facilities. Please review the university's contract administration policy (above) for more information.
The Loyola Affiliation Agreement is used by Loyola University New Orleans' School of Nursing in contracting with third-party facilities to offer students nursing experience in real-world healthcare programs. The agreement establishes the relationship between the university and the facility in coordinating the program.
Download Affiliation Agreement
All professional services, including guest speakers, valued at $200,000 or more must be approved by the Office of the President. Professional services valued at less than $200,000 must be approved by the vice president overseeing the department which is requesting the services.