Article I
Name
The name of the organization shall be Loyola Aquatics.
Article II
Purpose
The purposes of this organization are to provide motivation, guidance, and opportunity for competition for students interested primarily in swimming, with the addition of water polo.
Article III
Members
Section 1. Membership is open to all Loyola University students who are interested in the aquatic activities mentioned in Article II regardless of race, color, creed, gender, sexual orientation, physical impairment, national or ethnic origin, or age.
Section 2. Active members are those who have paid their annual $10.00 dues and who have attended a minimum of 10 practices per semester.
Article IV
Officers
Section 1. The officers of the organization are President, Vice President, Secretary, and Treasurer. These officers shall perform the duties prescribed by this constitution and by the parliamentary authority adopted by the organization.
Section 2. Officers shall be nominated and elected at the annual meeting in April of each year. Election shall be by secret ballot. The candidates receiving the majority of votes shall be named to their respective offices.
Section 3. Officers shall be elected to serve for one year or until their successors are elected, and their term of office shall begin at the close of the meeting at which they are elected.
Section 4. Vacancies in offices shall be filled by nomination and majority vote provided a quorum of active members is present.
Section 5. An officer may be removed through the following process. Upon valid motion for removal of an officer being made by an active member at a meeting, the officer in question will be notified as soon as possible. The officer in question may speak to the organization membership at the next meeting prior to a formal vote on the motion for removal. Removal of an officer requires a two thirds vote by secret ballot.
Section 6. Officers' duties shall be as follows:
President - The president shall preside over all meetings and act as the direct liaison between the organization and the university.
Vice President - The Vice President shall complete any special projects and fulfill the role of president in the absence of the president.
Secretary - The secretary shall maintain an up to date roll of all members and keep the minutes of all meetings.
Treasurer - The treasurer shall maintain and execute all monetary transactions of the organization.
Article V
Meetings
Section 1. The regular meetings of the organization shall be held on Monday through Friday of every week from September to May, unless otherwise ordered by the organization or by the Executive Board.
Section 2. The regular meeting on the third Tuesday in April shall be known as the annual meeting and shall be for the purpose of electing officers and committees, and for any other business that may arise.
Section 3. Special meetings may be called by the President or the Executive Board and shall be called upon the written request of ten members of the organization. The purpose of the meeting shall be stated in the notice and three days notice shall be given except in cases of emergency.
Section 4. One half of the active membership of the organization shall constitute a quorum for conducting official organization business.
Article VI
Relationship
Section 1. Loyola Aquatics shall have no relationship or be controlled by any other local, state, or national organization.
Section 2. Loyola Aquatics will support through its actions and programs the goals, purposes and values of Loyola University (cf: Loyola Goals Statement and Character and Commitment Statement) and will abide by all university policies and procedures (cf: Student Handbook).
Article VII
Activities
The organization shall hold regular meetings to practice the activities mentioned in Article II at the Loyola Recreational Complex. Workouts will be coached at each practice. Both swim meets and water polo matches will be played against teams of other universities.
Article VIII
Committees
Section 1. The executive board shall include the officers in the organization. They shall supervise affairs
of the organization between its business meetings, make recommendations to the organization and perform other duties as specified in this constitution. The Executive committee shall be subject to the orders of the organization and none of its acts shall conflict with actions taken by the organization.
Section 2. Other committees, standing or special, shall be appointed by the President as the organization or the Executive Board deem necessary to carry on the work of the organization.
Article IX
Advisor
The advisor shall be chosen, with the approval of Loyola University Student Affairs, by a majority vote and shall hold a term of two years. Upon completion of each term the organization may choose by majority vote to give the advisor a new term or vote on a new advisor.
Article X
Parliamentary Authority
The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the organization in all cases to which they are applicable and in which they are not inconsistent with this constitution and special rules of order the organization may adopt.
Article XI
Amendments
This constitution may be amended at any regular meeting of the organization by two-thirds vote, provided that the amendment has been submitted in writing at the previous regular meeting.