Procedure: Mass E-mails and E-newsletters

I want to send an e-mail from my college or academic department to other people in my college or academic department

If you are a member of college or college department and would like your dean to send an e-mail out on letterhead to constituents within your college on your behalf, contact your dean and/or their administrative assistant. They are responsible for approving and distributing your message using the E-mailer system (developed by the Office of Web Communications).
You must be able to provide:
- your proposed message
- your subject line
- intended audience
- send date
E-mailer administrator distributes message.

For more information, please read the policy on internal mass e-mails.

If you are a member of an office or office department and would like your provost or vice president to send an e-mail out on letterhead to Loyola faculty and/or staff and/or students on your behalf, contact your provost or vice president and/or their administrative assistant. They are responsible for approving and distributing your message using the HTML E-mailer system (developed by the Office of Web Communications).
You must be able to provide:
- your proposed message
- your subject line
- intended audience
- send date
HTML E-mailer administrator distributes message.

For more information, please read the policy on internal mass e-mails.

If you would like to send an individual message, on letterhead, to faculty and/or staff and/or students from the Office of the President on your behalf, you must first contact the president's office for approval.
If the message is approved, the project will be completed by the Office of the President and the Office of Web Communications. You must be able to provide:
- your proposed message
- your subject line
- intended audience
- send date
The Office of Web Communications will assume responsibility for sending your message from the President.

This process may require up to a 2 week lead time for completion.