How to keep your audience lists up-to-date

To ensure your e-newsletters get to the right people, you must keep your audience database up-to-date. There are different procedures for getting updated lists for different audiences:

Faculty, Staff, Students and Parents:

Faculty, staff, parent and student e-mail addresses may be obtained from the Office of Information Technology and the Office of Student Records.

Alumni and Friends:

Alumni and friend e-mail addresses may be obtained from Advancement Records.

In an effort to streamline the process of e-mail address requests, the following calendar illustrates important dates on when request e-mail address information for alumni and friends. You may request audience information at other times of the year, but make note that the Advancement Record e-mail record database files are only updated on the following days:

March 1
Updated file (exported from RE7 with the most recent alumni and friend e-mail addresses) available for use*
Responsible parties: Advancement Records, MyEmma/HTML E-mailer account holders

June 1
Updated file (exported from RE7 with the most recent alumni and friend e-mail addresses) available for use*
Responsible parties: Advancement Records, MyEmma/HTML E-mailer account holders

September 1
Updated file (exported from RE7 with the most recent alumni and friend e-mail addresses) available for use*

Responsible parties: Advancement Records, MyEmma/HTML E-mailer account holders

Related Policies

For further information, please read the policy for e-newsletters.

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