University Policies

A. Address Change

Students changing their permanent address or their off-campus local address are required to provide prompt notification to the Office of Student Records. Resident students are not required to provide notification of room changes. Failure to provide current, correct information regarding a change of address is cause for cancellation of registration.

B. Alcoholic Beverages Policy

1. Students of legal age (e.g., age 21 in Louisiana) may consume alcoholic beverages in conformity with Student Handbook policies. In the event that a student is brought to the attention of Loyola faculty or staff members as a result of alcohol issues, the student may be encouraged or required to resolve these concerns with a professional counselor at an on- or off- campus site.

Examples of unacceptable occurrences include, but are not limited to:

a. repeated intoxication
b. behavioral misconduct while under the influence
c. being transported to the hospital for endangerment from alcohol
d. an inability to actively pursue one’s own education.

2. The possession, consumption, and sale of alcoholic beverages on the Loyola University campus are permitted within the limits prescribed by state and federal laws and in accordance with the specific regulations that have been established by the University.

3. Members of the University community or visitors to the campus may not carry open containers of alcohol on the University grounds or in campus buildings except in those places so designated for the consumption of alcohol, (e.g., The Underground, Broadway Activities Center, an approved event, and the Residential Quad area, providing a recreational sports activity or contest is not taking place in that area).

4. Persons found in violation of presenting false or fraudulent identification for alcohol possession or consumption on campus or at University events off campus may be subject to University disciplinary action and/or prosecution under state law.

Louisiana State Law Guidelines

The law of the State of Louisiana prohibits any person younger than 21 years of age from purchasing or publicly consuming or possessing any alcoholic beverage.
It is contrary to the law of the State of Louisiana for any person under the age of 21 to present or offer to any person any written, printed, or photostatic evidence of age and identity which is false, fraudulent, or not actually his or her own for the purpose of obtaining or purchasing alcoholic beverages.
Louisiana law prohibits any person under 21 years of age to present or offer to any person having a license or permit to sell alcoholic beverages any written, printed, or photostatic evidence of age and identity which is false, fraudulent, or not actually his or her own for the purpose of obtaining or purchasing alcoholic beverages.

5. Loyola possesses a valid state license to sell beer in the Underground, Convenience Store, and Broadway Activities Center. Loyola Dining Service’s catering license authorizes it to serve beer and wine on campus.

6. No liquor may be sold or served on campus by the drink or bottle at any time or under any circumstance not approved by the Director of the Danna Center and student activities.

7. All events must be approved by the Director of the Danna Center. Procedures for on and off campus events may be obtained in the Danna Center and student activities office.

8. The following definitions shall apply: Party: (social function, event, or other designated name by an organization) A social function including 10 or more people that an organization sponsors, on or off campus, at which alcohol will be consumed. Reception: A reception is any event involving alcohol where the main focus and emphasis is not solely on consuming alcohol for the purposes of socializing. Examples of receptions would include those events proceeding or following speaker engagements, drama and musical performances, events that promote faculty/staff/student interaction, parent’s weekend events, or holiday gatherings. Philanthropic events will be handled on a case-by-case basis. The Danna Center office reserves the right to determine whether an event is considered a “social” function or a “reception” function.

9. Residence Hall Regulations Concerning Alcohol

a. The possession and consumption of alcoholic beverages by persons under the age of 21 is prohibited. Students 21 and over may consume alcohol in their residence hall room as long as it is in a responsible manner. They cannot provide alcohol to those under the age of 21.
b. There shall be no drinking of alcoholic beverages and no open or closed containers of alcoholic beverages in any public areas of the residence halls or in the proximity of any residence hall.
c. The possession of alcohol paraphernalia that is designated for the irresponsible use of alcohol is not permitted on Loyola’s campus (e.g. beer bongs, funnels, etc.).
d. Drinking games or other activities which deliberately encourage the consumption of alcohol are prohibited.
e. No kegs, pony kegs, grain alcohol, Everclear, multi-alcohol drink punches, party balls, or other large quantities of alcohol are permitted in the residence halls.
f. Alcohol or alcoholic beverages may not be made available from common source containers such as trash barrels, watermelons, igloos, punch bowls, etc
g. Private events are permitted in the residence halls so long as all relevant policies concerning alcohol are followed as well as the Private Event Policy for the Residence Halls.
h. Students will be held directly responsible for the destruction of personal or public property, the violation of the safety or rights of another person, or the violation of any other campus regulations that may occur while they are under the influence of alcohol.

C. Behavior on Other Campuses

In the New Orleans metropolitan area there are 12 institutions of higher education in relatively close proximity with numerous opportunities for students to visit other campuses. Because of the close proximity of the campuses, Loyola has a cooperative understanding with some institutions involving student misbehavior. Loyola students who violate host campus regulations while a student visitor or guest on other cooperating campuses may be referred to the Student Affairs Office at Loyola for a hearing on the alleged offense, or referred to the local police at the discretion of the responsible parties on the host campus

D. Computer Resources Access/Use Policy

1. The Office of Information Technology provides a variety of computer resources to enhance the instructional and research environment at the University. These computing facilities are intended solely for use by Loyola students, faculty, and staff in accordance with the instructional, research, community service, and administrative goals of the University.
2. The computing facilities may not be used for profit-making, commercial, or political activities.
3. They may not be used in any manner that attempts to violate or violates applicable state or federal laws.
4. All users of University, their own, or of other computing facilities shall respect the privacy and usage privileges of others. This includes not accessing or copying e-mail, data program files, etc. of others. No user may gain or seek to gain unauthorized access to computer facilities, or to the data, programs, processes, electronic communications, or equipment of another user.
5. Users shall follow appropriate standards of civility to communicate with others. Such behavior involves identifying oneself when sending personal messages and refraining from any harassing, discriminatory, obscene, fraudulent, defamatory, threatening, or coercive comments or activity.
6. Students may not have access or use the University’s administrative computer system except in the performance of their assigned duties as a student employee.
7. Users shall abide by all copyright laws; unauthorized attempts to browse, access, solicit, copy, use, modify, or delete electronic documents or programs belonging to other people, whether at the University or elsewhere, will be considered a serious violation of this policy.
8. The unauthorized access or use of University computer systems is a violation of University policy and a serious breach of law. Civil penalties might arise as a result of the improper use of computer resources. The State of Louisiana has enacted a number of laws construing inappropriate or unauthorized use of computers as criminal behavior. A student may also face University discipline that may include suspension.
9. Destruction, modification, use, copying, or accessing data or programs stored in or with a computer without authorization may result in up to five years of imprisonment, a $10,000 fine, or both. (See complete University policy located on www.loyno.edu).

E. Discrimination and Harassment Policy and Guidelines

Loyola University New Orleans strives to create and maintain a working and learning environment in which people are treated with dignity, decency, and respect. The environment of the University should be characterized by mutual trust and the absence of intimidation, oppression, and exploitation. Employees and students should be able to work and learn in a safe, yet stimulating atmosphere. The accomplishment of this goal is essential to the mission of the University. For that reason, Loyola will not tolerate unlawful discrimination or harassment of any kind. Through enforcement of this policy and through education of employees and students, Loyola will seek to prevent, correct, and, when necessary, sanction behavior that violates this policy.
All employees and students, regardless of their position, are covered by and are expected to comply with this policy, and to take appropriate measures to ensure that prohibited conduct does not occur. Appropriate disciplinary action will be taken against any employee or student who violates this policy.

Any Loyola faculty member who is found to have engaged in conduct prohibited under this policy is subject to disciplinary action according to the procedures in the Faculty Handbook. Any Loyola staff member who is found to have engaged in conduct prohibited under this policy is subject to disciplinary action according to the procedures in the Human Resources Policies and Procedures Manual. Any Loyola student who is found to have engaged in conduct prohibited under this policy is subject to disciplinary action according to the procedures in the Student Handbook.

1. Discrimination:

a. It is a violation of this policy to discriminate in the provision of employment or educational opportunities, to create discriminatory work or learning conditions, or to use discriminatory evaluative standards if the basis of that discriminatory treatment is, in whole or in part, the person’s race, color, sex, national origin, age, religion, disability status, military/veteran status, or sexual orientation.
b. Discrimination of this kind is also prohibited by a variety of federal, state, and local laws, including Title VII of the Civil Rights Act 1964; Title IX of the Educational Amendments of 1972; the Age Discrimination in Employment Act of 1975; the Americans With Disabilities Act of 1990; the Family and Medical Leave Act; the Equal Pay Act, and Louisiana discrimination statues.
c. Discrimination in violation of this policy will be subject to severe sanctions up to and including termination of employment.

2. Harassment:

Harassment, including sexual harassment, is prohibited by federal and state laws. This policy prohibits harassment, and Loyola will take appropriate action to swiftly address any unlawful harassment. Harassment is defined as verbal or physical conduct that has as its effect to threaten, intimidate, or coerce. Also included are verbal taunting (including racial and ethnic slurs) which, in the employee’s or the student’s opinion, impairs his or her ability to perform his or her job or studies.

Examples of inappropriate conduct are:

a. Verbal: Insulting comments, epithets, slurs or negative stereotyping regarding a person’s nationality, origin, race, color, religion, age, gender, sexual orientation, disability, or other protected status.
b. Non-verbal: Distribution or display of any written or graphic material that ridicules, denigrates, insults, belittles, or shows hostility toward an individual or group because of national origin, race, color, religion, age, gender, sexual orientation, disability, or other protected status.

3. Sexual Harassment Policy:

Sexual harassment in any form is prohibited under this policy. Sexual harassment is a form of discrimination and is unlawful under Title VII of the Civil Rights Act of 1964 and Title IX of the Educational Amendments of 1972. According to these statutes, sexual harassment is defined as “unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when submission to or rejection of such conduct is used as the basis for employment or educational decisions or such conduct has the purpose or effect of creating an intimidating, hostile, or offensive working or learning environment.”

Sexual harassment includes unsolicited and unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature, when such conduct:

a. Is made explicitly or implicitly a term or condition of employment or education, or
b. Is used as a basis for an employment or educational decision, or
c. Unreasonably interferes with an employee or student’s work performance or creates an intimidating, hostile, or otherwise offensive environment.
Sexual harassment does not refer to behavior or occasional compliments of a socially acceptable nature. It refers to behavior that is unwelcome, that is personally offensive, and therefore interferes with work or learning effectiveness.

Sexual harassment may take different forms. Examples of conduct that may constitute sexual harassment are:

1. Verbal: Sexual innuendoes, suggestive comments, jokes of a sexual nature, sexual propositions, lewd remarks, threats, requests for any type of sexual favor (this includes repeated, unwelcome requests for dates), and verbal abuse or “kidding” which is oriented towards a prohibitive form of harassment, including that which is sex oriented and considered unwelcome.
2. Non-verbal: The distribution, display, or discussion of any written or graphic material, including images, posters, and cartoons that are sexually suggestive, or show hostility toward an individual or group because of sex; suggestive or insulting sounds; leering; staring; whistling; obscene gestures; content in letters and notes, facsimiles, e-mail, that is sexual in nature.
3. Physical: Unwelcome, unwanted physical contact, including but not limited to, touching, tickling, pinching, patting, brushing up against, hugging, cornering, kissing, and/or fondling; forced sexual intercourse or assault.
Courteous, mutually respectful, non-coercive interactions between employees and/or students that are acceptable to and welcomed by both parties are not considered to be harassment, including sexual harassment.

There are three types of sexual harassment:

1. "Quid pro quo" harassment, where submission to harassment is used as the basis for employment or educational decisions.
Quid pro quo harassment occurs when employee benefits such as raises, promotions, working hours, etc., or student benefits such as grades, assignments, recommendations, etc. are directly linked to compliance with sexual advances. Therefore, only someone with the authority to grant such benefits can engage in quid pro quo harassment. Example: A supervisor promising or implying a raise to an employee if she goes on a date with him; a professor telling or suggesting to a student he will not get a recommendation for graduate school if he does not go out with her.

2. "Hostile work or learning environment," where the harassment creates an offensive and unpleasant working or learning environment.
Hostile environment can be created by anyone in the work or learning environment, whether it is supervisors, fellow employees, professors, students, or outside contractors. Hostile environment harassment consists of language of a sexual nature, unwelcome sexual materials, or unwelcome physical contact as a regular part of the work environment. Cartoons or posters of a sexual nature, vulgar or lewd comments or jokes, or unwanted touching or fondling all fall into this category.
3. “Gender-based hostility”, where an individual or individuals are harassed because of their gender.

What those who are harassed should do:

Loyola wants to stop inappropriate behavior, especially before it becomes a violation of law. The university cannot solve a problem of which it is not aware. Report inappropriate behavior.

Review the complaint procedure set forth in this document.

Contact the Director of Human Resources to file a complaint against an employee—faculty or staff. If the director of human resources is unavailable, or if you are uncomfortable reporting to the Director of Human Resources, you may report to the alternate—Vice President for Administration and Finance.

Contact the Vice President for Student Affairs and Associate Provost to initiate a complaint against a student. If the Vice President for Student Affairs and Associate Provost is unavailable, or if you feel uncomfortable reporting to the Vice President for Student Affairs and Associate Provost, you may report to the alternate—the Director for Residential Life. The Vice President for Student Affairs and Associate Provost or their alternate will request that you meet with the investigator for University Police to file a written report.

The complainant (the employee or student making the complaint) may use the Harassment/Discrimination Reporting Form or other written form of communication, or may file a complaint in person with the appropriate party referenced above.
Note: It is not a prerequisite for filing a complaint with the university that you first confront the alleged violator.
What to do if you observe discrimination or harassment:
If you become aware of discrimination or harassment, either from personal observation or as a result of an employee or student coming forward, you should immediately report it to the Director of Human Resources or alternate (faculty or staff alleged violator) or the Vice President for Student Affairs and Associate Provost or alternate (student alleged violator).
Special reporting situations:
Allegations of discrimination or harassment by the director of human resources should be reported to the Vice President for Finance and Administration. Allegations of discrimination or harassment by a Vice President should be reported to the President. Allegations of discrimination or harassment by the President should be reported to the chair of the Board of Trustees.

Any person using the complaint resolution procedure will be treated courteously, the problem handled swiftly and as confidentially as feasible in light of the need to take appropriate corrective action, and the registering of a complaint will in no way be used against the employee or student, nor will it have an adverse impact on the individual’s employment or educational status. While reporting such incidents can be a difficult personal experience, allowing discrimination or harassment activities to continue will most certainly lead to less desirable outcomes. For that reason, employees and students are required to follow these procedures. However, filing groundless and malicious complaints is an abuse of this policy and is prohibited.

Responsibilities

All Loyola employees and students must share the responsibility of understanding and preventing discrimination and harassment. Ultimately, no satisfactory investigation or resolution of complaints can occur without the initiative and continued cooperation of the complainant.

F. Drug Policy

1. The use of marijuana and other drugs (drugs in this context include barbiturates, amphetamines, cocaine, tranquilizers, LSD compounds, and any and all substances so defined by state criminal law) is a violation of federal, state, and municipal laws. Loyola University cannot and will not protect students from prosecution under federal, state, and municipal laws.
2. Because of the close proximity of Loyola and The Most Holy Name of Jesus Elementary School, the distribution (sale or giving) of illicit drugs on the Loyola campus can be prosecuted as a federal crime under federal law, U.S. Code, Title 21, Section 845A1.
4. Loyola cannot condone the possession, consumption, distribution, or sale of marijuana and other drugs. In order to encourage a drug-free living environment, the University will periodically conduct unannounced canine drug searches in the residence halls to identify the presence of illicit drugs.
5. The following rules shall be enforced with respect to on-campus conduct and conduct at all campus related activities and are applicable regardless of the status of violation in any courts.
a. The distribution or merchandising of drugs, including marijuana, will ordinarily result in dismissal and arrest.
b. The illegal possession or consumption of drugs or possession of paraphernalia, or misconduct resulting therefrom, is a serious offense.
6. The following sanctions will apply: First offense: probationary suspension, mandatory attendance at three substance abuse education group meetings and/or evaluation by a staff counselor, a fine of $300, 25 hours of community service, and written notification to parents or guardians. In circumstances which make the possession or consumption more serious, the University reserves the right to have the individual(s) arrested and may result in dismissal immediately.

Second offense: suspension from the University will occur and possible arrest. Mandated substance abuse counseling during the period of suspension or outpatient treatment, and drug testing will be required for readmission and possibly during the subsequent period of enrollment.

G. Facilities Use

1. A student is expected to observe the rules relating to the use of campus buildings and other University owned, operated, or approved facilities. Use of any previously described facility must be approved beforehand by the Director of Residential Life (residence halls), the Director of the Recreational Sports Complex, the Director of the Danna Center, or the Director of Student Services (all other campus buildings).
2. Under no circumstances may any person enter a locked building or office without proper authorization.
3. Violation of the above policy may subject a student to suspension and/or civil action.

H. Falsification or Misuse of University Records

1. Each student is expected to complete accurately and honestly all University records. If a student falsifies a record and it is discovered between the time of their application for admission and the beginning of classes, it will be considered cause for cancellation of registration. If such a falsification is discovered after the student has begun classes, it will be considered cause for dismissal.
2. A student may not falsely make, forge, manufacture, print, reproduce, tamper with or alter any writing, record, document, or identification form used or maintained by the University.
3. A student shall not knowingly possess, display, or cause or permit to be displayed any writing, record, document, or identification form used or maintained by Loyola knowing the same to be fictitious, altered, forged, counterfeit, or made without proper authority.

I. Firearms, Fireworks, Explosives, and Dangerous Weapons

1. Louisiana law and University policy prohibit the sale, possession, or use of fireworks; the manufacture, possession, or control of any explosive compound or mixture with a detonator or initiator or both, or any fake explosive; the manufacture, ownership, possession or custody or use of any switchblade knife, spring knife, or other knife or similar instrument having a blade which may be automatically unfolded or extended from a handle by manipulation of a button, switch, latch, or similar contrivance.
2. In a firearm free zone, such as the University campus, carrying a dangerous weapon to include any gas, liquid, or other substance or instrumentality, which, in the manner used, is calculated or likely to produce death or great bodily harm is illegal.
3. State law prohibits the possession of concealed firearms on any school or university campus.
4. The above prohibitions apply to possession and storage of these items in a motor vehicle parked on Loyola’s campus.
5. Violation of the above policy and state law will subject the offender to University discipline up to and including dismissal from the University and/or prosecution under the state’s criminal statutes depending on the nature and seriousness of the offense.

J. Guests

1. It is anticipated that the guests of members of the Loyola community will at all times conduct themselves in accordance with the policies and standards of the university and/or prosecution under applicable federal and state law.
2. Members of the Loyola community will be accountable for the conduct of their guests and may be subject to disciplinary action as the responsible party for violations of University policy incurred by their guests.
3. This policy will apply to individuals, groups, and recognized student organizations.

K. Health Services Center

1. A completed health history form and record of immunizations is mandatory and must be on file in the Student Health Service for every student. As of Fall 2006, all students entering the University for the first time and those students residing in on-campus housing must be immunized against meningococcal disease (bacterial meningitis).
2. A medical release must be on file for each student not of legal age as defined by the state of residence.
3. Students too ill or injured to attend class should report to the Student Health Service prior to the scheduled class, if at all possible. If the medical staff concurs that the illness or injury is serious, they will confirm that to the faculty member. The faculty member will make the final determination on whether or not to accept the student’s absence as excused.
4. Students who will miss class for an extended period of time due to illness or accident should visit or notify the Student Health Service. The Student Health Service, upon verification of the illness or accident, will notify the dean of the student’s college of the absence and its projected duration.
5. Health insurance is mandatory for all residents and international students. A student must subscribe to Loyola University’s accident-sickness insurance plan or fully complete the waiver card which shows evidence that the student has adequate coverage for the term. Students planning on living on-campus may not reserve residence hall space until this condition is met.

L. Human Immunodeficiency Virus (HIV) and Acquired Immune Deficiency Syndrome (AIDS) Position Statement

Loyola University offers the following position statement regarding Human Immunodeficiency Virus (HIV) which causes Acquired Immune Deficiency Syndrome (AIDS). As a Catholic and Jesuit institution, it is the belief of the University that all considerations of the disease must be approached from a position of love, compassion, and profound sensitivity to the persons directly affected, as well as the welfare of the Loyola community. This statement applies to students, faculty, staff, and contract employees attending and/or working at the University.

HIV infection which causes AIDS is a progressive disease not casually transmitted. HIV is transmitted through intimate sexual contact with an infected, person, through contaminated blood-to-blood contact, through perinatal transmission and mother’s milk from an infected mother to her child. While the initial risk groups were homosexual males, individuals sharing needles, hemophiliacs, and those who have received contaminated blood products, experimentation with sexual behaviors and/or drug use does place college students at a greater risk of infection. The disease affects heterosexuals and homosexuals and knows no class, gender, age, or ethnic bounds. There is no known cure for AIDS. It is diagnosable through testing for the presence of a positive HIV antibody in the blood or blood serum.

This position statement on HIV/AIDS by Loyola University is based on current information released by the American College Health Association (ACHA) in a position statement AIDS on the College Campus, copyright 1989, and a General Statement on Institutional Response to AIDS, revised 1996, supported by the Centers for Disease Control, Public Health Service, American Council on Education, and NO/AIDS Task Force in New Orleans.

Educational Guidelines

The primary response of the University must be education, making accurate information available to the entire Loyola community through programming and printed educational material. Student Health Service will coordinate the educational effort. Accurate and effective education is the best means to achieve curtailment of the disease. Loyola will provide on going educational and information programs or printed material with the latest findings.

Knowledge of the disease is incomplete yet rapidly evolving. In order to protect the welfare of the University community as well as the interests of the individual, the University takes the position that the presence of HIV infection on campus will be managed on a case-by-case basis. The case management team will be under the supervision of the Student Health Service medical director.

Confidentiality of Records and Information

Guidelines concerning confidentiality in handling medical information follow the general standards in the ACHA’s recommended Standards and Practices for a College Health Program. Only in circumstances where the individual’s behavior represents a clear and present danger to the health and welfare of Loyola University will the identity of the person with an HIV infection be disclosed without the individual’s express written consent. The number of people in the institution who are aware of the existence and/or identity of individuals who have an HIV infection will be kept to an absolute minimum. Those individuals include the Vice President for Student Affairs and Associate Provost, medical director, administrative director of Student Health Service, and the Director of Residential Life (if the individual lives in the residence hall). These individuals are identified because of either case management responsibilities or because they are empowered to act in the best interest of the University.

A person with an HIV infection may wish to consult the medical director of Student Health Service or the Director of Counseling Services for special considerations concerning a possible leave from the University. As well, an individual who has been infected may have need of counseling or individual treatment.

Access to Programs and Facilities

Current knowledge indicates that a person with HIV infection does not pose a health risk to other students or employees who have casual contact with the infected person. Therefore, no special steps need to be taken to identify a person with an HIV infection, or to restrict the individual from remaining in the Loyola community and participating as fully as physically able to do so. There is no justification, medical or otherwise, for restricting the access of persons with HIV infection to the student center, dining facilities, recreational sports facilities, theaters, or other common areas. Decisions about housing for students with HIV infection will be made on a case-by-case basis. The best currently available medical information does not indicate any risk to those sharing residence with infected individuals. In some circumstances, however, there may be reasonable concern for the health of students with immune deficiencies (of any origin) when those students might be exposed to certain contagious diseases (e.g., measles or chicken pox) in a close living situation. Upon an evaluation by Student Health Service and Residential Life, a decision will be made to permit or require a student to have a private room for the well being of that person or others.

HIV Antibody Testing

While the Student Health Service is equipped to test for this condition, in some cases persons requesting HIV screening will be referred to an appropriate agency or physician for diagnosis and treatment. Testing for HIV infection in Student Health Service will be at the student’s expense. Pre- and post-testing counseling are required. Employees will not be tested in Student Health Service, but will be given referrals for testing. The person with an HIV infection will be provided with information of University services which may be helpful in the management of the disease.

Responsible Behavior

The University specifically disavows any responsibility, direct or implied, for the sexual or other conduct associated with the transmission of the HIV infection by students and/or employees. Ultimate responsibility for the management of the disease rests with the carrier. The University does expect that persons with an HIV infection will manage their disease in a responsible manner. Those with the disease should seek medical advice before participating in programs requiring vigorous physical activity to ensure that such activity will not be deleterious to their health. Immunologically compromised students, when seeking medical care on campus should, however, advise the physician and/or nurse of their positive antibody status. A list of counselors is available through Student Health Service to assist the individual in dealing with the disease. Infected persons are strongly encouraged to seek counseling concerning the moral responsibility for management of the disease and the personal problems arising from the disease. Failure to responsibly manage one’s disease and personal conduct may constitute a sound basis for separation of the student or employee from the University.

M. Identification Cards

1. As part of registration, each student is responsible for securing a student identification card, known as the Loyola Express Card, which shall remain in his or her possession at all times. There is no charge for the first identification card if taken during posted hours at registration.
2. A replacement fee will be charged for each additional card obtained from the Loyola Express Card Office.
3. Students who withdraw or are withdrawn from the University within a term shall surrender the identification card to the Student Affairs Office.
4. A student shall, upon demand, surrender their identification card to the appropriate University authority. The individual requesting a student surrender a student identification card must properly identify themselves. The alternative to surrendering an identification card upon request is police arrest. Refusal to surrender an identification card is cause for disciplinary action.
5. The identification card is issued to the individual student and is nontransferable. Any student using a Loyola Express Card improperly will be fined $100 for the first violation. Any subsequent violation will be subject to a $150 fine and disciplinary action.

N. Keys

1. A student shall not, without proper authority, knowingly possess, make, or cause to be made any key to operate any lock or locking mechanism used or maintained by Loyola. 2. All keys to University locks are reproduced only by the maintenance office.

O. Off-campus Educational Programs Behavior/Discipline Policy

Loyola University conducts a number of educational programs for academic credit in sites other than New Orleans. In instances where students are enrolled in a Loyola program offering academic credit, those students are subject to the student code of conduct of Loyola University as published in the Student Handbook. Exceptions to the published policies in the Student Handbook could exist if the laws of the host location are different, or if the published standards are not applicable to the location or program. An example of the former situation could be a country where the age for the legal consumption of alcohol is different than 21 years of age. An example of the latter instance could be a housing situation that does not lend itself to the University’s stated residential visitation policies. The program director or their designee should inform the students before the start of the program, or as soon as possible, of any changes in the student code of conduct as published in the Student Handbook, including changes in the discipline process.

The University’s particular interest and jurisdiction in a student’s adherence to University policy occurs during the dates of the formal program, which may include travel periods if they are included in the program price, and when the behavior has a direct impact on the program or its participants. However, jurisdiction may also include attendant events directly or indirectly related to the formal educational program and which immediately precede or follow the formal program. An exception to the above statement of jurisdiction could occur if the student’s behavior is a violation of U.S. criminal law or constitutes an immediate hazard to the health, safety, or well being of the student or members of the educational program or the University community.

Alleged violations of the student code of conduct are preferably handled by the Student Affairs Office when the student returns to Loyola after the completion of the program. In this case, either a written complaint or incident report is to be prepared by the program director or their designee or a Loyola student who is a program participant, outlining the details of the alleged violation of University policy. The report should be submitted to the Vice President for Student Affairs and Associate Provost’s designee as soon as possible after the completion of the program. If the program participant who allegedly has violated University policy is only enrolled in the program and is not a regularly enrolled Loyola student, the University does not have any authority to take action against the student once the program officially ends.

When a very serious violation of University policy occurs or when the person’s continued presence poses a threat to their own safety and well-being or that of program staff or participants, the program director or their designee is authorized to conduct a disciplinary hearing. The hearing will be conducted as an administrative hearing, on site, in accordance with the statement of due process as contained in Section 5, B. of the Student Handbook. Reports of disciplinary action taken during the course of the program, on site, that results in suspension from the program, and appeals of decisions of suspension from the program for non-academic disciplinary matters must be forwarded by air mail or by facsimile copy (504) 865-3025 to the Vice President for Student Affairs and Associate Provost. An appeal must be based upon one or more of the reasons for an appeal as stated in the Student Handbook. It is the student’s responsibility to inform the program director or their designee of the intention to appeal in order that records from the original hearing may also be forwarded to the Vice President for Student Affairs and Associate Provost in a timely manner.

Disciplinary sanctions must follow the guidelines as published in the Student Handbook. If the person separated from the program is also an enrolled student at Loyola University, the Vice President for Student Affairs and Associate Provost reserves the right to review the incident and the action taken to see if additional action is warranted. If additional action is deemed necessary, a hearing, according to the published statement of due process, will be conducted upon the student’s return to campus.

P. On-line Postings

Students are reminded that pictures and information posted on the internet via programs such as MySpace and Facebook, are public information. Pictures or information from these sources that describe or document behavior that are brought to the attention of the University and which reasonably suggest that behavior violating University policy has taken place, on campus or at a University-sponsored function off-campus, is subject to further investigation and verification by the University. Any University policy violations that are documented as a result of such an investigation will result in appropriate disciplinary action by the University.

Q. Promotion of Non-recognized Student Organizations

Individual students who promote the goals, purposes, identity (by wearing organization clothing or insignia), programs, or activities for suspended organizations or organizations whose charters have been revoked will be fined $250 for the first offense, $500 for the second, and suspended for a minimum of one semester for subsequent offenses.

R. Roller Skates, Roller Blades, and Skate Boards

The following policy pertains to the activity of using roller skates, roller blades, or skate boards (referred to as skating) on campus.

Skating on campus is at the skater’s own risk.

Skating is only permitted in a safe manner on campus streets and sidewalks. Skaters must yield to all vehicular traffic and pedestrians.

Skating off of any curbs, ramps, benches, or other objects above ground is prohibited.

Skating is prohibited in all campus buildings, including the inside of the parking garages.

Violation of this policy may result in a fine of up to $50 for the first offense and/or confiscation of the equipment for a serious violation of personal safety or damage to property. A second violation will result in the loss of skating privileges on campus.

S. Sales Solicitation

1. No unauthorized person, firm, corporation, or organization shall engage in the business of selling or advertising any services, activities or goods, or take orders or make contracts for the purchase and delivery thereof, or sell or offer for sale tickets for goods, activities or services, or solicit for any purpose whatsoever, within the boundaries of the University.
2. No person shall erect or otherwise display any sign or poster or distribute handbills upon property owned by the University advertising or otherwise calling attention to any product, service, or activity other than those sponsored by Loyola.
3. All coupon books, whether from an outside vendor or an on-campus organization, must have the written approval of the Director of the Danna Center before distribution.
4. Authorization for activities deviating from these limitations must be obtained in writing from the Vice President for Student Affairs and Associate Provost.
5. Students who observe anyone soliciting sales on campus are requested to report that fact at once to the Student Affairs Office or the Office of Public Safety/University Police. 6. In addition, students are cautioned not to purchase or make payment either in cash or by check to such salespeople.

T. Smoking Policy

Smoking is prohibited inside all University buildings. Smoking is only permitted outdoors, and must be a minimum distance of 20 feet from all entrances to the residence halls. Failure to adhere to this policy may result in a fine of $50. This fine may only be appealed to the Director of the Danna Center. Proceeds of this fine will be used to fund education programs on campus dealing with the health dangers of smoking.

U. Separation for Psychological or Medical Reasons

1. There are occasional, exceptional situations in which a student’s physical or psychological health condition is of such a nature that action needs to be taken to withdraw the student from the University.
2. The action can occur if in the judgment of the University, the student cannot benefit from the academic program, cannot benefit from the available and limited therapeutic resources of the University, and/or if the student was threatening to self or to others, and/or was of disruptive concern to others.
3. The intent of this policy is to help the student who appears unable to function effectively in the University community, for medical or psychological reasons, without infringing on the rights of others in the University community.
4. It is also the intent of this policy to enable a student to continue toward the successful completion of his/her academic goals, if not immediately, then in the future.
5. Upon appropriate consultation, the Vice President for Student Affairs and Associate Provost has the authority to separate a student from the University for reasons of physical or mental health.
6. Students separated for reasons of health, may not re-enter the University unless written clearance is given by the Vice President for Student Affairs and Associate Provost.

V. Traffic and Parking

The official University traffic/parking regulations are detailed online and in a brochure that is available in the parking services/University ID office located in University Police, 1st Floor, Biever Hall.

1. Vehicle access to the Loyola University campus is not restricted. However, parking permits are required 24 hours a day every day of the year for campus parking privileges. 2. Visitors and other non-permit holders may park in a designated visitor space, on a cash basis, or a metered space on campus. Designated 45-minute visitor spaces are located in the Marquette horseshoe lot. However, these visitor spaces are not to be used by Loyola students, faculty, or staff at any time.
3. Loyola Department of University Police Officers who observe violations of University traffic/parking regulations have the responsibility to issue traffic and parking citations to individuals and/or vehicles. Regulations are enforced 24 hours a day, seven days a week.
4. All Loyola students, and a limited number of resident first-year students, are eligible to purchase a parking permit. To purchase a parking permit, a student must provide a valid, state issued, vehicle registration form, and proof of insurance.
5. Parking permits are not transferable to another person.
6. Permits are sold in the parking services/University ID office.
7. All students purchasing a permit are responsible for obtaining the complete list of traffic/parking regulations when they purchase their permit. In addition, anyone parking on campus, even those who do not purchase a parking permit, are responsible for abiding by the traffic/parking regulations. Therefore, students who park on campus on a cash basis should also obtain a complete list of the traffic/parking regulations.
8. Space limitations do not permit the assigning of spaces for all vehicles.
9. A parking permit is not permission to park in an unauthorized zone or illegally if no parking space is available in the assigned zones.
10. Loyola University traffic regulations may not be orally modified by anyone.
11. During the summer months, the University reserves the right to modify parking policies regarding parking locations.
12. Students parking on Loyola’s campus are parking at their own risk.