Policy On Student Rights, Freedoms, and Responsibilities

Student Code of Responsibility

Loyola University has established a code of conduct to guide student behavior so that an environment conducive for learning and personal development is created; the rights of persons are respected; the values and traditions of the University, as Catholic and Jesuit, are preserved; and that all federal, state, and local laws are observed. This code of conduct applies to students while they are on the campus of Loyola University, or when they attend functions and events off campus which are Loyola-related or when their off-campus behavior is a violation of this code or of criminal law or constitutes a hazard to the health, safety, or well being of themselves or members of the University community.

Any violation of this code will subject a student to University discipline, up to and including suspension or dismissal from the University, depending on the severity of the alleged offense and the student’s prior behavioral record at the University.

The University may institute disciplinary proceedings against a student for a violation of the Student Code, regardless of pending civil litigation or criminal arrest and prosecution arising out of the same situation. Disciplinary proceedings can be carried out prior to, and/or simultaneously with civil or criminal proceedings off campus. University disciplinary action will not be subject to challenge on the grounds that civil or criminal charges involving the same incident have been dismissed or reduced.

Any question of interpretation regarding the student code shall be referred to the Vice President for Student Affairs and Associate Provost or their designee for final determination. The student code shall be reviewed every three years by the Student Affairs Policy Advisory Committee and the Vice President for Student Affairs and Associate Provost.

Section I: Student’s Rights, Freedoms, and Responsibilities

A. Freedom in the Classroom

The professor in the classroom and in a conference should encourage free discussion, inquiry, and expression in the subject of the course. Student performance is to be evaluated solely on an academic basis, not on opinions or conduct in matters unrelated to academic standards.

B. Protection of Freedom of Expression

Students are free to take reasoned exception to the information or views offered in any course of study, and to reserve judgment about matters of opinion. However, they are responsible for learning the content of any course of study for which they are enrolled.

C. Privacy

Protection Against Improper Disclosure

Information about student views, beliefs, and political associations which professors acquire in the course of their work as instructors, advisers, and counselors is considered confidential. Protection against improper disclosure is a serious professional obligation. Judgments of ability and character may be provided under appropriate circumstances, normally with the knowledge and consent of the student.
Protection of Student Records

a. The student’s permanent educational record remains a personal document, and its contents are revealed only under rigid regulations as specified in the Family Educational Rights and Privacy Act (known as FERPA or the Buckley Amendment), 20 U.S. Code 1232g, 20 Code of Federal Regulations Part 99. Academic transcripts contain information concerning the academic status of the individual; disciplinary records are maintained separately from academic records in order to prevent simultaneous disclosure. No records are available to unauthorized persons either inside or outside the academic community without the express consent of the student involved (or his or her legal guardian in the case of a student who is a minor).

b. Civil authorities must present an order of the court to have access to these records. Staff and faculty should respect confidential information about students which they acquire in the course of their work. Students should likewise exercise extreme caution in the circulation of information about fellow students that does not have a direct bearing upon their academic performance. The student has the right to obtain a copy of his or her academic transcript from the Office of Student Records.

c. The complete policy on the Release of Student Information may be found on the Loyola website, in the Office of Student Records, and in the Academic Information Section of the Student Handbook.

D. Campus Organizations

1. Students should be free to organize and join associations to promote their common interests.

2. The membership, policies, and actions of a student organization are determined by vote of those persons who hold or have held bona fide membership in the University community.

3. Affiliation with an extramural organization does not of itself disqualify a student organization from University recognition.

4. Campus advisers are required for each organization: each organization is free to choose its own, subject to approval by the Vice President for Student Affairs and Associate Provost. University recognition will not be immediately withdrawn solely because of the inability of a student organization to secure an adviser. Chartered student organizations will have up to six months to secure an adviser. The Vice President for Student Affairs and Associate Provost will consider any extenuating circumstances which may require an extension of that time. Campus advisers counsel organizations, but they do not have the authority to control the policies of such organizations.

5. Student organizations are required to submit statements as deemed necessary for institutional rechartering.

6. Campus organizations, including those affiliated with an extramural organization, are open to all students without regard to race, color, creed, gender, sexual orientation, physical impairment, national or ethnic origin, or age as a condition for university recognition. Organizations with a 501C IRS code may exclude membership based on gender. Religious qualifications may be required by organizations whose aims are primarily religious. Implementation of this policy is the responsibility of the Standing Committee on Student Rights, Freedoms, and Responsibilities.

7. The University is not liable or responsible for any injuries incurred by participants in or spectators at intramural activities, club sports, or general recreation in or outside of University facilities. Students participating in the intramural program or other recreational sports are responsible for ensuring that they are medically able to withstand the rigors of the physical activity in which they plan to engage. Likewise, all students should have sufficient health insurance in the event of an accident.

8. Certain University/student-sponsored events will require special university police coverage. The director of university police will make the final determination whether an event will require special security coverage and the number of officers required. Arrangements for special security services must be made with the University police department at least 10 working days prior to the scheduled event. Failure to make appropriate arrangements for University police coverage will subject the event to cancellation.

E. Freedom of Inquiry and Expression

1. Students and student organizations are free to examine and discuss all questions of interest to them and to express opinions publicly and privately. They are free to support causes by means which do not disrupt the regular and essential operation of the institution. In their public expressions or demonstrations, students and/or student organizations speak only for themselves and are bound by standards of conduct published by the University.

2. Any segment of the academic community is free to invite and hear any personality and idea presented in the University forum. Sponsorship of speakers does not imply approval or endorsement of the views expressed, either by the sponsoring group or by Loyola.

3. It is incumbent upon the academic community to insure that the University forum is neither disregarded nor taken lightly since the forum reflects on every member of the academic community. The institutional control of campus facilities will not be used as a device of censorship. The Standing Committee on Student Rights, Freedoms, and Responsibilities shall be the board of appeal on action taken under this section.

F. Student Participation in Institutional Government

As constituents of the academic community, students are free, individually and collectively, to express their views on issues of institutional policy and on matters of general interest to the student body. The student body should have clearly defined means to participate in the formulation and application of institutional policy affecting academic and student affairs. The role of the student government and both its general and specific responsibilities should be made explicit, and the actions of the student government within the areas of its jurisdiction should be reviewed only through orderly and prescribed procedures.

G. Student Media

1. Student media are to be a free and independent voice acting in the best interest of the University in the pursuit of truth. It is the responsibility of the University to provide editorial freedom and sufficient financial autonomy for these media to establish and maintain their integrity for free inquiry and free expression in the University. It is the responsibility of these organizations to observe the canons of responsible journalism and broadcasting. Representatives of the student communications media have the right to review non-privileged information in the academic community; the community has the responsibility to share this information so that these students may perform their functions to the fullest.

2. A University Board of Communications shall establish and publish appropriate procedures:

a. for the appointment and removal of student media leaders;
b. for the promotion of an attitude of mature responsibility among all who contribute to student communications media;
c. to insure that each of the media recognizes and accepts its obligation to itself, the University and its standards, and the community at large; and
d. to assure adherence to the policies contained in this section.

3. The members of the Board of Communications shall be responsible to the President and shall consist of:

a. Three student members appointed annually by the Student Government Association.
b. Three faculty members appointed annually by the University Senate.
c. Three members of the administration appointed annually by the Vice President for Student Affairs and Associate Provost.
d. Individuals serving as student media leaders are ineligible to serve.

H. Off campus Freedom of Students

Loyola students are both citizens and members of the academic community. As citizens, students should enjoy the same freedom of speech, peaceful assembly, and the right of petition that other citizens enjoy; and, as members of the academic community, they are subject to the obligations which accrue to them by virtue of this membership. The academic community should ensure that institutional powers are not employed to inhibit such intellectual and personal development of students exercising their rights of citizenship both on and off campus.

I. Standards for Disciplinary Matters

Student discipline is regarded as an essential and constructive element of the educational process. The disciplinary program of the University entails two basic functions: a positive, preventive program in which a climate encouraging desirable behavior will be generated, and secondly, a defined remedial program in which the University seeks to re-educate the student or take any other necessary corrective action.
In developing responsible student conduct, disciplinary proceedings play a role secondary to example, counseling, guidance, and admonition. In the exceptional circumstances when the preferred means fail to resolve problems of student conduct, proper procedural safeguards must be observed to protect the student from the unfair imposition of serious penalties. The statement is founded on the premise that the administration of discipline must guarantee fairness to any student accused of wrongdoing. Practices in disciplinary cases may vary in formality with the gravity of the offense and the sanctions which may be applied. The jurisdiction of disciplinary bodies, the disciplinary responsibilities of institutional officials, and the regular disciplinary procedures, including the student’s right to appeal a decision, are to be clearly formulated and promulgated in advance. Minor penalties may be assessed informally under established procedures.
In all situations, justice and equity require that the student be informed of the nature of the charges against him or her, that he or she be given an opportunity to refute them, and that there be provisions for appeal of a decision.

J. Institutional Authority and Civil Penalties

1. If a Loyola student is charged with a violation of civil law while off campus or when his or her off-campus behavior constitutes a hazard to the health, safety, or well being of himself or herself or members of the University community, he or she is subject to possible on-campus disciplinary action. In cases of violation of civil law off campus, the university may provide assistance in the securing of legal counsel.

2. If the violation of law occurs on campus and is also a violation of a published University standard, the University may institute its own proceedings against the accused student.

3. Members of the disciplinary and appellate bodies charged with implementing Article VII, Sections C, D, E, F, will be provided with legal counsel by the University whenever their actions under this article result in their appearance in civil or criminal courts.

K. Standards of Conduct Expected of Students

1. It shall be the responsibility of the Student Affairs Policy Advisory Committee (SAPAC) to assure significant participation by all of the constitutive elements of the University community in the formulation of the standards of student conduct. This committee shall advise the Vice president for Student Affairs and Associate Provost concerning matters relating to student interest, and make recommendations to, and ask for interpretations by the Standing Committee on Student Rights, Freedoms, and Responsibilities concerning matters pertaining to its area of responsibility.

2. Members of SAPAC shall be responsible to the Vice President for Student Affairs and Associate Provost and shall consist of equal representation from each constitutive element of the University community:

a. The student membership appointed annually by the Student Government Association.
b. The faculty membership appointed annually by the University Senate.
c. Administrative membership appointed by the Vice President for Student Affairs and Associate Provost.

L. Investigation of Student Conduct

1. Searches of University owned or operated student residence facilities may be conducted by the office of the Vice President for Student Affairs and Associate Provost. The application for authorization to conduct the search should specify the reasons for the search and the objects or information sought. The resident should be present, if possible, during the search. For premises not controlled by the institution, the ordinary requirements for lawful search are to be followed.

2. Students detected or arrested in the course of serious violations of institutional regulations should be informed of their rights. No form of harassment will be permitted on the part of the institutional representatives to coerce an admission of guilt or information about other suspected persons from the student involved.

3. Pending action on charges or appeals, the status of a student should not normally be altered, or their right to be present on campus and to attend classes suspended, except for reasons, which in the judgment of the University, involve a threat to the student’s physical or emotional safety and well-being or for reasons involving a clear and present danger to the academic community, to the University, or to its property.

M. Amendments

This statement of policy may be amended to provide for proper interpretation, to alter the original intent, or to make additions. The proposed amendment, submitted by members of the academic community, shall be considered only after a public hearing on the amendment, announced at least one week in advance. The amendment must receive a two-thirds vote of the Committee on Student Rights, Freedoms, and Responsibilities to warrant a recommendation to the President. The President, if he approves, will notify the committee to include the amendment in Policies Governing Student Behavior.

Section 2: Public Order Policy

Freedom of speech and freedom of assembly are principles which Loyola upholds. Implicit in these freedoms, and with regard for the common purposes of the institution, is the right to dissent and demonstrate in a peaceful and nondisruptive manner. The University community holds that those who enjoy these freedoms must also accept responsibility for order and discipline. Therefore, the University administers the following rules and regulations.

A. Rules of Conduct

The following acts, or conduct leading to or resulting in such acts, are prohibited:

1. actions or activities which are disruptive to the University’s normal operations.
2. actions or activities which are disruptive to members of the University community who are not participating in the expression of dissent.
3. the University expects that all persons will comply with the directives of an authorized University official, who is acting in the performance of their duties.
4. action which damages or intends to damage University or personal property.
5. acts or threatened acts of violence which encourage or provoke a breach of public order or which encourage or provoke violence.
6. disruption or destruction of the residential environment in ways which violate the rights of residents.
7. violation of any federal, state, or local law.

B. Arrest
Any person, officially or unofficially associated with the University, who violates any of the rules of conduct is subject to arrest and prosecution as provided by the law and is required to leave University property.

C. Disciplinary Action

Any student who violates any of the rules of conduct is subject to University disciplinary sanctions as described in this Student Code of Responsibility

Section 3: Student Responsibilities

In addition to the rights and responsibilities stated elsewhere in this Code, it is further understood that certain conduct is not tolerated at Loyola University New Orleans.

A. Dishonesty
Any form of dishonesty including but not limited to cheating, plagiarism, knowingly furnishing false information to the University, its officials or duly constituted committees, forgery, and the alteration or use of institutional documents or identification with the intent to defraud.

B. Abuse:

1. Action which inflicts or seriously threatens injury or harm to a person.
2. Action which inflicts damage to property.
3. Any statements that may threaten, denigrate, slander, or ridicule a person or persons, either through written or oral communications.

C. Sexual Misconduct: Sexual Assault, Sexual Battery, Relationship Violence, Sexual Harassment, and Sexual Verbal Abuse: also see University Policies, section E

1. Sexual Assault: Any sexual behavior including sexual intercourse or attempted intercourse that is against the will of another. The definition applies regardless of whether the assailant is a stranger or an acquaintance. Examples include, but are not limited to, forced insertion, oral copulation, rape by foreign object, and sodomy.

2. Sexual Battery: The unwanted touching of an intimate part of another person, such as a sexual organ, buttocks, or breast.

3. Relationship Violence: Abusive behavior, including threats, verbal and/or emotional abuse, and physical assault between persons in an intimate and/or sexual relationship.

4. Sexual Harassment: Sexual Harassment may occur within a variety of relationships. These relationships may or may not involve unequal authority. Allegations of sexual harassment will be scrutinized, regardless of the relationship of a complainant to an alleged offender. Sexual harassment is sexual advances, requests for sexual favors, and other verbal or physical conduct or communication of a sexual nature when:

a. Sexual submission is made a term or condition explicitly or implicitly of obtaining employment, services, or education.
b. Sexual submission is used as a factor in decisions affecting an individual’s employment, services, or education.
c. Sexual conduct or communication is of such a nature that it creates an intimidating, hostile, or offensive employment, service, or educational environment.

5. Sexual Verbal Abuse: Language that is sexual in nature and unwanted on the part of another person. Examples would include, but not be limited to obscene telephone calls, use of written and/or oral communication which would be considered obscene.

6. Sexual Misconduct: Sexual Assault, Sexual Battery, Relationship Violence, Sexual Harassment, and Sexual Verbal Abuse Procedures

Sexual assault is a crime of violence. Louisiana law defines rape as any anal, oral, or vaginal intercourse committed without lawful consent due to force, narcotics, or unsoundness of mind. Men and women must learn to understand that unless sexual activity is voluntary, one party may face a charge or criminal complaint of sexual misconduct. A person’s conduct may violate Loyola University New Orleans definition of sexual misconduct while not violating Louisiana law. Sexual activity may be deemed to be nonconsensual if either party is determined to be unable to give consent due to use of drugs, alcohol, or unsoundness of mind. Explicit, not implied, consent should be obtained by anyone proceeding with sexual activity. Yes means yes: anything less than yes may not be consent.

a. Reporting Sexual Misconduct
Students seeking to report sex offenses should contact the Vice President for Student Affairs and Associate Provost where the University discipline system may be utilized if the alleged offender is a Loyola student. Students may also report sex offenses to local police. University Police will conduct an investigation of the complaint in conjunction with the Title IX Coordinator. University Police provides assistance in notifying other local police if a student so chooses.

Students who allegedly have been sexually assaulted should not shower, bathe, brush their teeth, or change clothes until they have been medically examined. This is necessary to preserve evidence.
Students wishing assistance in their academic or living situations after an alleged sexual assault incident should contact the Vice President for Student Affairs and Associate Provost for referral to the appropriate person. Assistance will be given if requested by the student and if such changes are reasonably available.

b. Support Services for Students
University police officers will use all reasonable means to protect the victim and prevent further violence. In addition, University police officers will assist in obtaining medical treatment as well as giving the victim immediate and adequate written notice of the rights of the victim and of the remedies and services available.
Counseling is also available for victims of domestic violence through the Counseling Center, University Ministry, and by referral to off-campus agencies.

c. Educational Programs
Educational programs to promote the awareness of sexual assault, acquaintance rape, and other sex offenses are offered periodically throughout the academic year through the Counseling Center.

TELL SOMEONE!! ALL CALLS ARE CONFIDENTIAL
            University Police                                   865-3434
            Counseling Services                              865-3835
            SARA (Sexual Assault Recovery Assistance Center)     837-5400

D. Sexual Harassment Policy:

Sexual harassment in any form is prohibited. Sexual harassment is a form of discrimination and is unlawful under Title VII of the Civil Rights Act of 1964 and Title IX of the Educational Amendments of 1972. According to these statutes, sexual harassment is defined as “unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when submission to or rejection of such conduct is used as the basis for employment or educational decisions or such conduct has the purpose or effect of creating an intimidating, hostile, or offensive working or learning environment.”

E. Discrimination:

1. It is a violation of this policy to discriminate in the provision of employment or educational opportunities, to create discriminatory work or learning conditions, or to use discriminatory evaluative standards if the basis of that discriminatory treatment is, in whole or in part, the person’s race, color, sex, national origin, age, religion, disability status, military/veteran status, or sexual orientation.

2. Discrimination of this kind is also prohibited by a variety of federal, state, and local laws, including Title VII of the Civil Rights Act 1964; Title IX of the Educational Amendments of 1972; the Age Discrimination in Employment Act of 1975; the Americans With Disabilities Act of 1990; the Family and Medical Leave Act; the Equal Pay Act, and Louisiana discrimination statues.

3. Discrimination in violation of this policy will be subject to severe sanctions up to and including termination of employment.

F. Bias-Related Behavior:

Actions or expressions which may cause violent situations, create a clear and present danger of violent situations, or which represent an attempt to demean, degrade, or harass members of the University community. Such actions would include, but are not limited to, acts of violence, physical, and/or non-verbal threats, harassment, slurs, degrading humor, and written materials such as epithets, graffiti, or other similar expression.

G. Violation of published University regulations:

Conduct which violates any published University rule or regulation, including rules governing residences and the University smoking policy.

H. Alcohol:

Intoxication and/or alcohol abuse is prohibited and is not an excuse for irresponsible behavior or misconduct.

I. Firearms/Fireworks/Weapons:

Possession and/or use of firearms, fireworks or other dangerous weapons is prohibited.

J. Drugs:

Illegal use, possession, and/or sale of marijuana and/or controlled substances is prohibited; possession of drug paraphernalia as commonly defined (pipes, bongs, etc.) is also prohibited. All illegal drugs, controlled substances and/or drug paraphernalia will be confiscated.

K. Fire/Life Safety:

1. Tampering with fire and/or safety equipment, including smoke detectors, fire extinguishers, fire signs, exit signs, fire doors, emergency lighting and door access.
2. Falsely reporting a fire, including activating a fire alarm.
3. Causing a fire intentionally, carelessly, or recklessly.
4. Interfering with or failing to follow emergency procedures, including evacuating a residence during a fire alarm or fire drill.

L. Hazing:

This policy is applicable to all student organizations, which includes Greek-letter chapters and all recreational sports and intercollegiate athletic teams.

1. Loyola University prohibits any action taken or situation created – regardless of location, intent, or consent of the participants -- which endangers the physical health or safety of an individual; or creates a risk of injury; or causes discomfort, embarrassment, harassment, or ridicule; or which willfully destroys or removes public or private property for the purpose of initiation or admission into or affiliation with, or as a condition for continued membership in an organization.

2. Any action or situation that is mentally, physically, or morally degrading; or which interferes with scholastic activities or responsibilities of a student; or which requires a person to perform a menial task of any kind; or which is inconsistent with Greek-letter organization ritual or founding principles is prohibited.

3. Any other activities that are in violation of the policies and rules of recognized student organizations, Loyola University, city, parish, state, or federal law, and/or national Greek-letter governing bodies and conferences is prohibited.

4. Hazing will not be tolerated and severe action will be taken against any student or organization found in violation of this policy, up to and including indefinite revocation of the charter for the organization and suspension or dismissal for students involved.

M. Theft:

A student may not appropriate for their own use University property or private property not their own without the specific consent of the owner or the person legally responsible for it.

N. Persistent Misconduct:

Consistent disregard for University or residence hall policy, and/or the rights of others, may subject a student to suspension from the University.

O. Obstruction of Disciplinary Matters:

Any attempt to intimidate, harass, or abuse any party or witness to a disciplinary action, or any board member or hearing officer, before, during, or after a judicial hearing, is prohibited.

P. Administrative Instructions:

All members of the Loyola community are expected to comply with the oral and written instructions of a University official. Compliance would include providing clear and factual information concerning the situation and cooperating in a polite and respectful manner.

Section 4: Discipline Policies and Procedures

A. Jurisdiction of the Vice President for Student Affairs and Associate Provost and Judicial Officer

1. The Vice President for Student Affairs and Associate Provost along with the Judicial Officer (VPSA designee) shall oversee the operation of the student judicial system. The Judicial Officer shall monitor all judicial proceedings to ensure all proceedings are consistent with Loyola University New Orleans policy. The Judicial Officer’s role is to ensure the due process of students and student organizations, to ensure that student’s rights and responsibilities are upheld, and to advise all judicial hearings. The Judicial Officer has the right to investigate all alleged violations of University policy and determine if a student or student organization should be charged with an alleged policy violation. The Judicial Officer along with the Vice President for Student Affairs and Associate Provost shall work to determine the appropriate course of action for all alleged policy violations.

2. The Judicial Officer shall work with all members of the university judicial system to review the policies and procedures. The Judicial Officer shall coordinate any necessary assessment of the judicial system.

3. The Vice President for Student Affairs and Associate Provost or their designee may separate a student from the University or take other appropriate action whenever the student’s alleged actions constitute a danger or hazard to the University community or to the University. Such actions may include but are not limited to: a threat of danger or injury to others or a threat of disruption of the educational or living environment. Before a separation can exceed ten school days, the student shall be given the opportunity to speak directly to the Vice President for Student Affairs and Associate Provost.

4. The Vice President for Student Affairs and Associate Provost shall review all appeals when the Board of Appeals is not in session.

5. The Vice President for Student Affairs and Associate Provost and the Judicial Officer shall have jurisdiction for student judicial complaints when the Student Government Association Judicial Board is not in session. When practicable, the Vice President for Student Affairs and Associate Provost and Judicial Officer shall act in consultation with the Chief Student Justice of the Student Government Association Judicial Board.

B. Due Process

In order to protect the rights of the student and to guarantee procedural fairness in all disciplinary hearings, guidelines for the conduct of a disciplinary hearing have been established. If the following criteria are met, the University believes that due process will be achieved.

1. The fault for which a student is subject to punishment is a violation of a regulation clearly promulgated to the student. It is evident that the University is not obligated to promulgate the civil law.

2. The student is informed of their right to have the alleged violation of University policy adjudicated before an appropriate disciplinary body.

3. The student must be informed in writing for the reasons for the disciplinary action in sufficient detail and in ample time that they may have an opportunity to prepare a defense for the disciplinary hearing.

4. The student has the right to be assumed innocent until proven guilty. The burden of proof must rest upon the member of the academic community bringing the charge. In order to sustain the burden of proof, enough evidence must be presented such as a reasonable mind might accept as adequate to support a conclusion.

5. The student must be given an opportunity to testify and to present information and witnesses. The student shall have the right to question any witness offering evidence and will be given a copy of any written statement presented by witnesses who have been granted anonymity.

6. All matters upon which a decision might be based must be introduced into evidence during the proceedings. The decision should be based upon such evidence.

7. In the absence of a transcript, there should be a tape recording or video of the hearing. The University has the responsibility of recording the hearing. No other recordings of the hearing will be allowed. The record of the hearing is the property of the University. If the student is found culpable of the violations(s), and wishes to listen or watch the tape or video recording prior to writing an appeal, the student and the student’s advisor may listen or watch the recording in the Student Affairs Office. No copies of the recording will be released. This process assists in preserving the confidentiality of the disciplinary process. The record is to be preserved by the office of the Vice President for Student Affairs and Associate Provost until final disposition of the case.

8. The principals in a hearing may have present an advisor that is a full-time faculty or staff member of Loyola University or a parent. Attorneys are not allowed to serve as advisor, attend a University due process meeting with the judicial officer, or a disciplinary hearing.

9. The student who is found culpable of the allegations either through their own admission or by decision of the disciplinary or appellate body has the right to establish the existence of mitigating circumstances through their own testimony and that of witnesses the student produces who are competent to testify to and have personal knowledge of the circumstances.

10. The student is informed, in writing, of their right to appeal the decision of any disciplinary body or student affairs officer. An appeal will be submitted in writing to the Vice President for Student Affairs and Associate Provost who will forward it to the University Board of Appeals or other appropriate appellate body.

C. Jurisdiction of the Student Government Association Judicial Board

1. The SGA Judicial Board shall have jurisdiction over all cases of alleged student violation or student organization violation of University policy not related to sexual misconduct, second offense for drugs, dealing of drugs, and bias related behavior.

2. The SGA Judicial Board shall hear all complaints of alleged policy violations as outlined in point one from the beginning of the final student orientation session in fall through the last day of classes in the spring semester. The University judicial officer shall conduct all hearings when the SGA Judicial Board is not in session.

3. Any group or person from the University community may present allegations to the SGA Judicial Board through the Student Affairs Office. The judicial officer in consultation with the Vice President for Student Affairs and Associate Provost will make determinations which board has jurisdiction and which charges to file against a student or student organization.

D. Responsibilities of the Student Government Association Judicial Board

1. The SGA Judicial Board’s role is to make decisions regarding culpability based upon stated University policy and determine the appropriate sanctions when necessary.

2. The SGA Judicial Board shall make suggested modifications to both policy and sanctions to the appropriate jurisdiction

3. The SGA Judicial Board shall conduct hearings within a reasonable amount of time, usually within ten days of receiving a complaint.

4. The SGA Judicial Board will work with Residential Life Staff and the Student Affairs Office to determine what minor complaints will be heard by the internal procedures established for residential students. Repeat offenders of Residential Life policy will be referred to the SGA Judicial Board.

E. Appointment of the Student Government Association Judicial Board

1. Advertise position(s) on SGA Judicial Board.
2. Prospective students submit an application and resume to Student Government Association.
3. Interview with SGA President, Vice-President, Chief Justice, and other justices.
4. Interview team chooses students to be nominated to SGA Judicial Board.
5. SGA President nominates chosen students to the SGA Judicial Board.
6. SGA advisor is notified of nominated students.
7. SGA Congress approves nominated students to the SGA Judicial Board.

F. Jurisdiction of the Board of Review

1. The university Board of Review shall have jurisdiction over all cases of alleged student violation of University policy related to sexual misconduct, second offense for drugs, dealing of drugs, and bias related behavior.
2. The board’s role is to make decisions regarding culpability based upon stated University policy.
3. The board is encouraged to submit suggested modifications to policy to the appropriate jurisdiction.

G. Appointment

The Board of Review shall have the following membership:

1. The Student Government Association will appoint five students, one male and one female resident (from different residence halls) and three students from the student body at large.
2. The University Senate will appoint four faculty members.
3. The Vice President for Student Affairs and Associate Provost will appoint four members of administration.
4. Hearings on disciplinary charges shall be conducted by a panel of at least five persons, including the chair (who is chosen by the membership). The Board of Review panel must have representatives present from all three constituencies with a maximum number of three students, two administrators, and two faculty members present for a hearing.
5. All members serve two year terms.
6. The Vice President for Student Affairs and Associate Provost, and the director of
residential life are not eligible for membership.

H. Administrative Hearing Officers

In lieu of an appearance before the University Board of Review, a student may elect to have their case of an alleged violation of University policy heard by the judicial affairs officer. The director of residential life, or one of the assistant directors, may hear cases which solely involve infractions of residence life policy. Hearing officers have the authority to impose any sanction consistent with University policy and the offense under consideration.

I. Code of Ethics

All boards must be fair and impartial. Each delegate must cultivate a sensibility which will result in an unbiased outcome of the proceedings. In order to facilitate this standard, the following guidelines have been established.

1. Board members and administrative officers are committed to ensuring that the intent and meaning of the handbook will be carried out on all occasions.
2. The name, status, and alleged offense of any student must not be discussed with anyone other than appropriate institutional personnel. Except as required by law, the content of any judicial body deliberations or the vote on any case must not be disclosed. However, the University reserves the right to comment upon disciplinary matters if disclosed by the principal(s) in a hearing. A general listing of offenses may be made public, so long as the privacy rights of individual students are protected.
3. The board as a whole body must consider each case. No substitution of a board member is possible once a hearing has started. Also, if a member is absent, they may not participate further in the deliberations of the board.
4. If a member is biased according to the definition in the handbook, they must disqualify themselves before the commencement of the hearing. The board member’s right to this privilege is absolute and may not be questioned.
5. No member may serve on more than a single disciplinary board at any given time, thereby ensuring that there is no conflict of interest.
6. No student member of the board can have been under board or administration sanction for the past nine months.

J. Criteria for Selection of Board Members

1. All appointments of students to the University-level disciplinary boards are subject to the conditions specified in the code of ethics and general operating procedures that govern disciplinary boards.
2. Student board members are to have sufficient available time to responsibly perform as a student representative.
3. Maturity.
4. Board members are not to be prejudiced either for or against persons or University policy.
5. Board members are to be fair-minded.
6. It is advantageous for board members to be familiar with the University and its procedures.
7. Students appointed to the University disciplinary boards are to be in substantial agreement with promulgated University policy.

K. General Operating Procedures of Disciplinary and Appellate Boards

1. All decisions of a disciplinary or appellate board are submitted to the appropriate approving officer in the form of a written recommendation.
2. Each board is to select a chair from within its own membership (with voting authority) and any other officers deemed necessary for the operation of the board.
3. No member of a disciplinary or appellate board who has previously participated in a particular case shall sit in judgment on that case.
4. No one may serve as a member of more than one disciplinary board at a given time.
5. Charges based on alleged violation of University or residence hall regulations can be brought against any student by any member of the Loyola academic community.
6. Written summary records will be made of every disciplinary or appellate hearing and will be sent to the Vice President for Student Affairs and Associate Provost. The University Board of Review must provide the Vice President for Student Affairs and Associate Provost with a tape or video recording of the hearing which will be maintained until the final disposition of the case.
7. All meetings of disciplinary and appellate boards are confidential and closed to the general public. Dates and times of disciplinary hearings are not made public. Disciplinary and appellate board panel members are not made public. A written record of those serving on a disciplinary hearing or appellate board review will be placed in the student’s disciplinary file upon completion of the hearing and/or review.
8. All appellate cases are conducted as a review, not as a new hearing.
9. A quorum for the Board of Review will be five members and the Board of Appeals will be four members.
10. All decisions of discipline and appellate boards are based upon the majority vote of the members present, with all constituencies represented. All board members must vote yes or no on all motions.

L. Procedures for Original Hearings

1. Prior to Hearing

a. The student will decide between a board hearing and a hearing before an administrative hearing officer.
c. Before each hearing begins, an explanation of the reason of the tape or video recording of the hearing and a review of the procedures to be followed will be given.
c. No witnesses are to be present at the hearing during steps 1-3.

2. Hearing
a. The behavior report or University Police report will be read, preferably by the person who filed the report.
b. The student charged with the offense will be asked to plead. The choices of plea are:

Culpable,

Not Culpable

Culpable with Mitigating Circumstances.

If the plea is culpable with mitigating circumstances the student will be asked to identify as part of his or her plea those circumstances he or she wishes to establish as mitigating. In the eventuality the student pleads not culpable and is found culpable, an opportunity will be given to establish mitigating circumstances prior to the decision on sanction. Mitigating circumstances are unusual circumstances which may be considered an extenuating factor for warranting the reduction of the degree of culpability.
c. The student(s) charged will have the opportunity to make an opening statement not to exceed 10 minutes in length. The following information is provided to serve as a guide to the hearing officer and/or board of review in conducting the hearing:
d. The student(s) charged may be questioned before and/or after witness testimony. Witnesses will be asked for their testimony individually. A witness who is the victim has the right to be present throughout the hearing, but not during the deliberation of the hearing officer or board of review. Please see Victim’s Rights for a complete description.
e. Following witness statements, hearing participants will be allowed to question statements, seek clarifications, and engage in conversation directed toward establishing the facts and motives operating in the incident under examination.
f. The entire testimony of the hearing, including witness statements and discussion among hearing participants will not exceed 60 minutes unless the board chair or hearing officer deems an extension is necessary.
g. Following the conversation, principal participants will make closing statements not to exceed five minutes each.
h. The hearing will be recessed and the board or the administrative hearing officer will consider the information presented in the hearing and decide on the culpability of the student. In cases where the plea is mitigating circumstances, a decision on the mitigating circumstances will also be made at this time. Deliberations are not recorded.
i. The hearing will be reconvened. The board or hearing officer will announce the decision on culpability. If culpable, the student’s complete personnel folder will be reviewed in his or her presence. Students who have pled not culpable and are found culpable may state mitigating circumstances prior to reviewing the personnel folder.
j. All hearings will be concluded at this point so that the board or hearing officer can reach a determination regarding the sanction and forward the recommendation to the Vice President for Student Affairs and Associate Provost for approval.
k. When the Vice President for Student Affairs and Associate Provost serves as hearing officer, the Vice President will have the option of announcing the sanction prior to the conclusion of the hearing. If so, the hearing will conclude following the sanction statement.
l. The announcement of sanction need not occur at the conclusion of an administrative hearing and cannot occur at the conclusion of a board hearing. In both cases the student will be informed in writing of the outcome of the hearing and, if culpable, the sanction imposed.
m. Normally, the student is to be informed within three working days of the outcome of the hearing and the sanction imposed.
n. Normally, a student desiring to plead culpable to all allegations will not elect a hearing before the University Board of Review.
o. In those administrative hearings where the student desires to plead culpable to all allegations, less formal procedures than those detailed in procedures 1-12 can be followed. In such circumstances, the accused and the accuser will be present and, while no witnesses need be present, written statements from witnesses may be introduced.

M. Notification of Outcome of Hearing

1. Normally within three working days, the student charged will be informed in writing and by email of the decision of the hearing and the sanction administered if culpability is established.
2. In cases involving residence staff, the director of residential life, the assistant director, and the resident/desk assistant filing the behavior report will also be notified of the outcome of the hearing.
3. It is to be clearly understood that this is confidential information and is not to be shared with anyone other than the principals except in the case of suspension where appropriate University officials and/or parents are also notified.

N. Disciplinary Student Adviser

1. The University disciplinary hearing is not a legal proceeding. The adviser is not intended to be legal representation. The adviser’s role in the hearing is to personally advise the student. The adviser cannot speak for the student, ask any questions, and/or make presentations/comments.
2. Attorneys are not allowed to be present during the disciplinary hearing.
3. Should the adviser violate the role as outlined in the Student Handbook and/or behave in a manner that disrupts the hearing process, the adviser will immediately be removed from the hearing.
4. Removing an adviser who violates the Role of the Adviser will not be considered grounds for an appeal.

O. Responsibilities of Hearing Participants

1. Individuals appearing at a disciplinary hearing have the responsibility to present truthful information. Any individual found to have willfully presented false or misleading information will be subject to disciplinary action.
2. A student is required to appear as a witness at a formal disciplinary hearing if their presence is requested. Action may be imposed upon a student if they refuse to appear or cooperate. Disciplinary action may be initiated if a student does not comply. A witness is not required to submit a written statement. Should a witness be unable to attend a hearing, a written statement may be submitted by the witness in lieu of personal testimony.
3. If a student fails to attend a scheduled hearing, the hearing may proceed in the absence of the student. Such an absence will not be considered grounds for an appeal, unless the student provides a reasonable and compelling excuse.

P. Victim’s Rights

1. The aggrieved has the right to be present throughout the hearing, but not during the deliberation of the hearing officer or Board of Review.
2. The aggrieved has the right to present testimony at the hearing and request that witness(es) attend the hearing.
3. The aggrieved has the right to have an adviser. The adviser must be a full-time faculty or staff member of Loyola University or a parent. Attorneys are not allowed to serve as an adviser. The adviser cannot speak for the victim, but is there to provide support.
4. The aggrieved has the right not to have irrelevant past history discussed during the hearing. Only information dealing with the incident should be introduced at the hearing.
5. In accordance with the Student-Right-to-Know and Campus Security Act, the University may choose to inform the aggrieved of the outcome of the hearing based on one or both reasons: (a) if a violation by its nature involves risk of physical force against the person or destruction of property of another in the course of committing the offense, and/or (b) that possible threatened or attempted aggression may be used against the victim or property prior to the hearing or after it has been held.
6. If the violation involves sexual aggression of any type, then the victim has the right to learn the outcome of the hearing.
7. The aggrieved may not share this information with any other person without the signed, written consent of the student found in violation of the sexual aggression policy.

Q. Procedures Pertaining to Anonymity

Due process article five provides for the granting of anonymity to witnesses when it is necessary. The following procedures have been implemented to enact this provision.
1. Anonymity will be granted a) when there is reasonable cause to believe that the safety of the witness is in jeopardy; or b) the witness would be subject to intense harassment
2. Upon request of the witness, the designee of the Vice President for Student Affairs and Associate Provost will thoroughly investigate the incident and make a recommendation on the granting of anonymity, subject to the concurrence and approval of the board chairman, hearing officer, or judicial officer.
3. Any statements of an anonymous witness will be given to the accused student at the time such statements are introduced into evidence at the hearing.
4. The accused student may then challenge the statement and present questions to be answered by the anonymous person in a manner to be determined by the hearing authority.

R. Administrative Separation Directive

1. The Administrative Separation Directive shall prohibit named students from contacting, emailing, telephoning, or otherwise disturbing each other. In situations where the Vice President for Student Affairs and Associate Provost or their designee has reason to believe that an alleged violation of harassment, or a physical and/or sexual nature may have occurred on campus an Administrative Separation Directive can be given to one/all parties involved. The Administrative Separation Directive will not prohibit students named from attending classes or any other campus activity (even though students named may be enrolled in the same class(es). Normally, the duration of the directive will be noted on the administrative action. Should the situation result in University disciplinary action, the administrative action will continue concurrently.
2. An Administrative Separation Directive from the Student Affairs Office may not be considered without the student first filing a written complaint with University Police. This is an administrative action only and is directed toward behavior occurring only on Loyola University Main and/or Broadway campuses.
3. The Administrative Separation Directive will not be construed as a finding of culpability on the part of any student. It may require moving the student(s) named to another residence hall or removing the student(s) from the residence hall environment.
4. Violation of the term or conditions of the on-campus Administrative Separation Directive may subject the student to disciplinary action without regard to the outcome of the case which led to the issuance of the administrative action.
5. A student seeking a Protective and/or Restraining Order from the city or state can receive assistance in the process by contacting University Police.

S. Jurisdiction of the Board of Appeals

The University Board of Appeals is authorized to receive all appeals of disciplinary decisions from the University Board of Review, the SGA Judicial Board or administrative hearing officers.

T. Appointment

The Board of Appeals shall have the following membership:
1. The Student Government Association will appoint four students.
2. The University Senate will appoint four faculty members.
3. The vice president for student affairs and associate provost will appoint four members.
4. Disciplinary appeals shall be conducted by a panel of at least four members, including the chair (who is chosen by the membership) and a maximum of six members. The Board of Appeals panel must have representatives present from all three constituencies.
5. Members serving on the Board of Appeals will a hold two-year term of office.
6. Members will not serve consecutive terms on the Board of Appeals.

U. Appeals Process

1. A student or organization may appeal the final, approved decision of any of the University’s disciplinary boards, administrative hearing officers, or residence hall staff members.
2. A complete statement of the intent to appeal, citing the basis for the appeal, must be submitted in writing to the Student Affairs Office within five working days following notification of the outcome of the original hearing.
3. The review of the appeal will normally occur within seven calendar days following notification of the outcome of the original hearing. An extension of the preparation period or the date of the appellate review may be granted, upon request, by the Student Affairs Office.
4. An appeal must be based upon one of the reasons provided under Section 5, V. Basis of Appeal of the Student Handbook.
5. The basis of the appeal must be contained in the written statement which the student submits to the Student Affairs Office.
6. While the appeals process is being conducted, the student who appealed should attend classes and participate in co-curricular activities.
7. Once the appeals process has been completed, the outcome is final and all sanctions go immediately into effect.

V. Basis of Appeal

An appeal must be based upon one or more of the following reasons:
1. Bias: Bias is a predisposition toward an issue or person which makes it impossible for the board member or hearing officer to remain neutral. It is incumbent upon the person alleging bias to demonstrate concretely both predisposition and the inability of the board member or hearing officer to remain neutral in the conduct of the hearing or the determination of its outcome.
2. New Evidence: New evidence is information or material which was not known at the time of the original hearing. The student is expected to demonstrate that such evidence was not known. Evidence which was known and which the student chose not to present does not constitute a sound basis of appeal. In those cases where new evidence becomes known after the period of filing for an appeal has expired, and reasonable grounds for an appeal seem substantial, access to the appellate process may be granted by the Vice President for Student Affairs and Associate Provost.
3. Disregard for Rights: A student’s rights in the disciplinary process are defined under Section 1: Student Rights, Freedoms, and Responsibilities, I. Standards for Disciplinary Matters, and also in this section of the Student Handbook.
4. Inappropriateness of the Sanction: A sanction is inappropriate if it exceeds the maximum stated penalty. Although severity of the sanction, in and of itself, does not constitute a sound basis of appeal, a sanction is inappropriate if it does not reflect a proper alignment between the nature of the offense, the student’s previous disciplinary record, other factors which should be considered, and the sanction administered. Because these multiple factors are incorporated in each individual disciplinary decision, previous decisions do not establish precedent in University disciplinary hearings. In those cases where the appellate board believes the original hearing board or officer made a substantial misjudgment of the severity of the incident or the student’s record and, in turn, the sanction administered, the appellate board may make its own recommendations.

W. Procedures of the Appellate Review

1. The written statement of appeal submitted by the student will be forwarded to the Board of Appeals for a preliminary review. Upon completing the preliminary review, the Board of Appeals, or any other board with appellate jurisdiction, is required to take one of the following courses of action:
a. Refuse to consider the case for appeal when less than a majority of the entire board believes the appeal is justifiable and of merit. The student will be notified in writing by the adviser of the Board of Appeals of the board’s decision. The appeals process is now completed. No further appeal is accepted.
b. Accept the appeal for a full review. An appellate hearing will be granted when at least a majority of the entire membership of the body decides that there is sufficient likelihood that one of the reasons upon which an appeal can be based can be proven.
2. Upon completion of the full review, the board must elect one of the following courses of action:
a. Sustain the decision of the lower disciplinary board or administrative hearing officer.
b. Refer the case back to the original hearing board or administrative hearing officer for a rehearing when they believe sufficient new information exists to warrant that the case be reconsidered in light of this information, or when an individual board member acted with bias.
c. Make their own recommendations when the board believes that the original board as a whole or an administrative hearing officer acted with bias or there was a prejudicial disregard of the student’s rights as defined in the Student Rights, Freedoms, and Responsibilities document or the Student Handbook. Inappropriate sanctions which exceed the maximum stated sanction are procedural concerns and as such should be returned to the original hearing board or officer for remedy. The appellate board is empowered to make recommendations in those cases where they believe the sanction is inappropriate, either by being too harsh or too lenient. Once formulated, the recommendations of the appellate board are returned to the original board or hearing officer for reconsideration. If the appellate board’s recommendations are accepted, the appeal will be considered complete. If the original board or hearing officer does not wish to accept the appellate board’s recommendations, both the original sanction and the appellate recommendations are forwarded to the Vice President for Student Affairs and Associate Provost for final determination when the sanction is less than suspension or dismissal and to the President for determination when the sanction is suspension or dismissal. If the original hearing officer is the Vice President for Student Affairs and Associate Provost and the Vice President does not wish to accept the recommendation of the appellate board, then in cases where the original sanction is less than suspension or dismissal, the original sanction imposed by the Vice President will stand. In cases where the original sanction imposed is suspension or dismissal and the Vice President for Student Affairs and Associate Provost does not accept the recommendation of the appellate board, then both the original decision and the recommendation of the appellate board are forwarded to the President for final determination.
3. In cases where decisions of the Vice President for Student Affairs and Associate Provost’s designee are being appealed, the Vice President for Student Affairs and Associate Provost will advise the appellate board.
4. The staff adviser shall sit in on all Board of Appeals proceedings to enable the proper procedures to be administered and assure compliance with guidelines set forth in the Student Handbook. The adviser is a non-voting member of the Board of Appeals.
Recommendations of the Board of Appeals where the imposed sanction will be suspension or dismissal are forwarded to the President for final review and disposition.

X. Sanctions for Violations of Regulations

For violation of the student code contained in this handbook, a student may receive one or more of the sanctions which follow in accordance with the stated policy and the student’s past record of behavior.

1. Admonition
An oral statement to the student offender that they have violated university regulations.
2. Formal Warning
Written notice to the student to indicate that a student’s conduct has been unacceptable and that improvement is expected. It also warns a student that continuation or repetition of the conduct found wrongful, within a specified period of time, may be cause for more severe disciplinary action.
3. Restitution
Compensation for damage to or misappropriation of property. Compensation for a grievance caused to members of the University community may take the form of reimbursement or any appropriate positive action which the disciplinary body or administrative hearing officer shall deem germane to the violation.
4. Disciplinary Probation
A temporary suspension of a person’s good standing in the University for a stated period of time as set forth in the letter of disciplinary probation. The student remains enrolled in the University but under the stated conditions of the probationary status, as outlined in the letter of disciplinary probation. A letter may be written to the parents or guardians of the student explaining the terms of the probationary period. At the end of the probationary period, the person will be returned to good standing providing he or she has successfully completed all the terms of the probation.
5. Residence Hall Suspension
Separation of the student from the residence halls for a definite period of time, after which the student is eligible to return. Conditions for readmission may be specified.
6. Residence Hall Dismissal
Permanent separation of the student from the residence hall both as a resident or visitor.
7. Interim Suspension
The Vice President for Student Affairs and Associate Provost or a designee may suspend a student for an interim period pending disciplinary proceedings, such interim suspension to become immediately effective without prior notice, whenever there is evidence that the continued presence of the student on the University campus poses a substantial threat to self or to others or to the stability and continuance of normal University functions.
A student suspended on an interim basis shall be given an opportunity to appear before the Vice President for Student Affairs and Associate Provost or a designee within three days from the effective date of the interim suspension. An inquiry shall then be held only on the following issues:
a. The reliability of the information concerning the student’s conduct including the matter of personal identity and
b. Whether the conduct and surrounding circumstances reasonably indicate that the continued presence of the student on the University campus poses a substantial threat to self or to others or to the stability and continuance of normal University functions.
c. At this inquiry, a determination will be made of the student’s fitness to return to the campus prior to a full disciplinary hearing of the allegations.
8. Probationary Suspension
Probationary suspension is appropriate in cases which would generally call for suspension, but the consideration of mitigating circumstances warrants that the student not be separated at this time. It is understood that any further violation, even of a minor nature, could warrant immediate disassociation from the University. A permanent discipline record is established in the Student Affairs Office, in accordance with the university Policy on the Release of Information.
9. Disciplinary Suspension
Suspension establishes a fixed period of time during which the person may not participate in any academic or other activity of the University. Suspension means that the student is physically separated from the University and must leave the campus and remain off campus during the period of suspension, unless they return for official business related to applying for readmission. Parents or guardians of a dependent student are informed of the disciplinary suspension of a student. A student that is suspended during a semester will forfeit all tuition, fees, housing, and food services monies. A grade of W will be entered into the student’s academic transcript for all courses enrolled in during that semester. At the end of the suspension period, the person may be returned to good standing in the university and may apply for readmission. Academic credit received at another University during the specified period of the suspension is not transferable to Loyola University. The office of the Vice President for Student Affairs and Associate Provost must clear for admission all students who have been suspended from the University for disciplinary reasons. Disciplinary suspension is entered on the student’s student personal (nonacademic) file for a period of five years from the date of the imposition of the sanction.
10. Disciplinary Dismissal
Permanent termination of student status. Parents or guardians are informed of all actions of dismissal, and the fact that a student has been dismissed becomes a permanent part of the student’s student personal (nonacademic) file. A student that is dismissed during a semester will forfeit all tuition, fees, housing, and food services monies. A grade of W will be entered into the student’s academic transcript for all courses enrolled in during that semester.
11. Other Penalties
Discipline boards and administrative hearing officers are not limited to the sanctions listed, but may impose sanctions of a less severe nature which bear a reasonable relation to the fault for which the sanction is imposed. Other sanctions may include but are not limited to attendance at substance abuse counseling, testing and group education, research papers, community service, required activities, fines, restriction or loss of privileges, counseling evaluations, and work assignments.
12. Procedural Fine
If a student does not complete the sanction(s) given by a hearing officer or board by a stated date, a reminder notice will be sent to the student. The notice will remind the student of all sanctions and dates by which to comply. Failure to complete any of these sanctions after receipt of the reminder notice will result in a procedural fine of no less than $50 per sanction assessed to the student. The student may also be restricted from registering or receiving transcripts until all sanctions are completed.