Budget Allocation Process

January 2010

Dear Student Leaders:

Thank you for taking interest in the Spring 2010 SGA student organization funding process. You may request funding for any event, program, speaker, conference, etc. that will occur between Feb. 1st and May 8th. You may also apply for funding for conferences during the summer that occur between May 8th and August 1st.

Spring Allocations Timeline:

• Mandatory House of Reps meeting - Jan. 14th, 7:00pm
• Informational Meeting - Jan. 19th, 1:00pm, Organization Hub (Danna Center)
• Informational Meeting - Jan 26th, 1:00pm, Organization Hub
• Informational Meeting - Jan 28th, 1:00pm, Organization Hub
• Electronic and Printed packets due. - Jan. 29th, 6:00pm.
• Allocation results posted and emailed out - Feb. 1st 11:00pm
• Appeals Meeting - Feb. 2nd, 1:00pm, Organization Hub
• Appeals due (electronic and print) - Feb. 5th 6:00pm
• Appeals results posted and emailed out - Feb. 11th 11:00pm

How to apply for allocations:

Download all three documents at the bottom of this webpage. Read over the Budget Info Packet and the Budget Violations before you fill out the Budget Request Form.

The SGA Budget Request Form is essentially three pages. The President, Treasurer, and campus Advisor must sign the first page on the printed copy only.

The second page provides an itemized listing: You must turn in one (1) Budget Request sheet per event for which you are requesting funding. Attach supporting documents(receipts, price estimates, contracts, etc.) behind each Budget Request sheet. Put all forms in order of project priority.

The third page is optional and can be used to further explain your event or program to increase your chances of receiving funds. You may leave this third page blank without any penalty.

You must submit one (1) printed copy of your packet to the SGA office and one (1) electronic copy to SGABudgetAllocations@gmail.com. The electronic copy does not need to include signatures or any additional documents (i.e. receipts, letters of intent, etc).

Again, both packet submissions are due Friday, January 29th at 6:00pm

If you have any questions regarding our procedures, do not hesitate to contact the SGA Director of Finance, Brian Gibbons at bpgibbon@loyno.edu.

Sincerely,

Maria E. Rossi

Chair of the Appropriations Committee

SGA Vice President