Budget Allocation Process

September 2009

Dear Student Leaders:

Thank you for taking interest in the Fall 2009 SGA student organization funding process. Please read the packet carefully. It is important to note all of the qualifications for funding because if the budget packet is not filled out correctly your organization will not be funded.

The SGA Budget Request Form is essentially three pages. The President, Treasurer, and campus Advisor must sign the first page on the printed copy only.

The second page provides for an itemized listing: You must turn in one (1) Budget Request sheet per event for which you are requesting funding. Place supporting documentation behind each Budget Request sheet. Put all forms in order of project priority. Please request all funding needed for the fall fiscal year that runs from August 16th to February 1st.

The third page is optional and can be used to further explain your event or program to increase your chances of receiving funds.

This year, we are NOT requiring you to submit ten (10) copies of your Budget Request Form. Instead, you must submit one (1) printed copy to the SGA office and one (1) electronic copy to the SGA website: http://www.loyno.edu/sga/budgetpacket.html. The electronic copy does not need to include signatures or any additional documents (i.e. receipts, letters of intent, etc).

In order to inform you of important policies and procedures, the President AND the Treasurer (or the equivalent for your group – i.e. Chair and Financial Officer) is required to attend one of the mandatory meetings held on:

Thursday, September 10th, 7:00pm
The Audubon Room (Danna Student Center)
or
Tuesday, September 15, 12:30pm
The Organization HUB (Danna Student Center)
or
Thursday, September 17th, 12:30pm
The Organization HUB (Danna Student Center)

The President and Treasurer need not attend at the same time if schedules do not permit. Attendance will be taken at each meeting to ensure compliance. You must plan to attend for about an hour. You must arrive on time and will not be allowed to leave early. Funding will be refused for those organizations that fail to attend the mandatory meeting or miss the deadlines.

One (1) copy of the SGA Budget Packet must be submitted to the SGA Office (lower level of Danna Center). One (1) copy of the SGA Budget Packet must be submitted electronically via the SGA website: http://www.loyno.edu/sga/budgetpacket.html

Both packet submissions are due Friday, September 18th, by 6:00pm.

If you have any questions regarding our procedures, do not hesitate to contact the SGA Director of Finance, Jay Alqotob at jmalqoto@loyno.edu.

Sincerely,

Maria Rossi

Chair of the Appropriations Committee

SGA Vice President