Danna Student Center ~ How-To-Get-Things-Done
ADVERTISING POLICIES FOR THE DANNA STUDENT CENTER
- Banners: Three bulletin boards are reserved on
the main level of the Danna Student Center (DSC) in The Market.
- Reservations for banner space can be made online at the Office of Co-Curricular Programs (OCP) Reservation Form
- Banners must fit the size of the bulletin board (4’ x 7’).
- Banners must be approved by the OCP.
- Banners will be approved for a posting period of one week.
- Fliers: Thirteen bulletin boards are located
in the DSC for posting flyers.
- All flyers must be approved by OCP.
- One flier may be posted on each bulletin board.
- Fliers are not to be posted on glass, doors, walls or stairs.
- Fliers will be approved for a posting period of two weeks.
- Television Monitor Ads: Monitors are posted throughout
the DSC to advertise university events.
- All advertisements can be submitted via email to dscAds@loyno.edu.
- All advertisements must be submitted in PowerPoint format saved as a “jpeg” file.
- Advertisement content must be in accordance with University values and policy.
- Event advertisements will be taken off-line the day following the event.
- Ongoing advertisements may be submitted for a longer period of time, for up to one semester.
- For more information on creating ads, refer to the Television Advertising Information
- Express Naps: While table tents are not allowed
in the DSC, you may utlize advertising space with Express Naps.
These are the napkin holders in the Orleans Room and in Satchmo’s.
- All Express Nap ads must be approved by Caitlin Craig Brewster in Dining Services at (504) 865-3676 or ccraig@loyno.edu.
- All advertisements will need to be placed into the napkin holders by the individual group.
- The advertisements must be 6 inches long and 4 inches wide and horizontal. You will need approximately 100 copies of the advertisement.
- Advertisement content must be in accordance with University values and policy.
CATERING
- Alcohol: Alcohol may be served at University
events in accordance with the following guidelines:
- Alcohol at on-campus events must be provided through Loyola Dining Services.
- A licensed server from Loyola Dining Services and a university police officer must be present at event.
- The service of alcohol at an event may not be advertised.
- Student organizations providing alcohol at events must attend risk management training before the event is held. Risk management training must be completed each semester.
- Loyola Dining Services:
- Catering Services are customizable. Student catering prices are available. Please call (504) 865 – 2127 or catering@loyno.edu.
- The Dining Services office is located off the St. Charles Room
- Please visit the Loyola Dining Services Website for more information.
- Outside Vendors
- Caterers other than Loyola Catering may not be used in the building. Food can be brought into the DSC personally by Loyola student organizations.
- Outside Food
- Loyola students, faculty and staff are permitted to provide and serve food in the DSC.
EVENT REGISTRATION
- Programs and Lectures: Registered events will
be placed on the OCP calendar to support event planning and placement.
On-campus events do not include regular organizational meetings,
committee meetings or hearings.
- Student planned programs and lectures held on or off campus
must be registered with
the OCP by filling out an Event Registration Form
- Student planned programs and lectures held on or off campus
must be registered with
- Off-Campus ~ Parties, Receptions, Events: All
student planned off-campus events must be registered with the OCP.
- Student planned parties, receptions, and/or events held on or off campus must be registered with the OCP by filling out an Event Registration Form
- Off-campus parties must be planned in accordance with University policy, organizational standards and national organizational guidelines (if applicable).
- Registering off-campus events requires information to be submitted regarding venue, third-part contract, transportation, guest lists, risk management training completion and safety plans.
- On-Campus ~ Parties, Receptions, Events: All
student planned on-campus events must be registered with the OCP.
- Student planned parties, receptions, and/or events held on or off campus must be registered with the OCP by filling out an Event Registration Form
- Off-campus parties must be planned in accordance with University policy, organizational standards and national organizational guidelines (if applicable).
- Registering on-campus events requires information to be submitted room and equipment reservation, event description, invitees, publicity and catering.
- Fund Raisers ~ Raffles, Bake Sales, Merchandise Sales:
All fundraisers held by student organizations must be
registered with OCP to ensure compliance with local, state and federal
gambling legislation.
- Fundraiser events must be registered with the OCP by filling out an Event Registration Form
- Kegs, other forms of alcohol and bar tabs cannot be raffled as prizes.
- Only those sales or projects which are in line with the purpose of the organization or which offer to the campus a service not otherwise available are approved.
- Apparel and accessories with graphic images and/or words must be approved by OCP.
RESERVATIONS
- Room Reservations: Room reservations are made online at the Office of Co-Curricular Programs (OCP) Reservation Form
- Equipment Media: Projectors, laptops, overheads
and screens are available through OCP when using the DSC.
- Media equipment should be reserved when making room reservations.
- Reservations are made online at the Office of Co-Curricular Programs (OCP) Reservation Form
- Sound Systems: Two sound systems are available
through OCP when using the DSC.
- Media equipment should be reserved when making room reservations.
- Reservations are made online at the Office of Co-Curricular Programs (OCP) Reservation Form
- Sound system policies are:
- 1 large sound system for use in St. Charles, Audubon, or outside
- Due to the small size of other DSC rooms, sound is not necessary.
- Furniture: Seating, tables and podiums can be
provided in each room of the DSC.
- Furniture arrangements are made at the time of the room reservation for the Audubon Room and St. Charles Room.
- Furniture in the DSC may not be moved to other buildings for use.
- Furniture may also not be used outside.
- Some rooms in the DSC are permanent furniture arrangements that cannot be altered.
- Stage: The university platform stage may be requested
through the Physical Plant by work order.
- Work orders must be placed by the student organization advisor explaining placement of the stage as well as the details of the event.
- The university physical plant may be reached at 504-865-7490.
- Stage may not be erected in the DSC.
- Trash cans: Trash cans are located throughout
the interior DSC.
- Trash cans should be requested from the physical plant for events held on the quads.
- Work orders must be placed by student organization advisor. Please be specific with how many trash cans will be needed and where they will be needed.
- The university physical plant may be reached at 504-865-7490.
- Electrical and water sources: Electrical and
water lines for the Residential and Peace Quads are available.
- Work orders must be placed by the student organization advisor.
- The university physical plant may be reached at 504-865-7490.
POLICE DETAIL
- A detail is required when one or more of the following applies
to your event:
- There will be 50 or more people attending.
- The public is invited.
- Alcohol will be served.
- It may have a controversial speaker/topic.
- Money will be collected.
- How to Arrange for a Detail:
- Detail Request forms are online at http://www.loyno.edu/police/details.html
- The form must be completed in full, including the budget number and signed by the budget authority. We also accept cash or check. No credit cards are accepted.
- Hand deliver your request to University Police not less than 10 days prior to your scheduled event. Please Note:
- f you are not certain whether or not a detail is required, call Lt. Angela Honora at 865-3437.
- If you fail to timely arrange for your detail, (10 day advance notice), the hourly rate will be $38.00 per hour. There are no exceptions.