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Danna Student Center ~ How-To-Get-Things-Done

   

ADVERTISING POLICIES FOR THE DANNA STUDENT CENTER

    • Banners: Three bulletin boards are reserved on the main level of the Danna Student Center (DSC) in The Market.
    • Fliers: Thirteen bulletin boards are located in the DSC for posting flyers.
      • All flyers must be approved by OCP.
      • One flier may be posted on each bulletin board.
      • Fliers are not to be posted on glass, doors, walls or stairs.
      • Fliers will be approved for a posting period of two weeks.
    • Television Monitor Ads: Monitors are posted throughout the DSC to advertise university events.
      • All advertisements can be submitted via email to dscAds@loyno.edu.
      • All advertisements must be submitted in PowerPoint format saved as a “jpeg” file.
      • Advertisement content must be in accordance with University values and policy.
      • Event advertisements will be taken off-line the day following the event.
      • Ongoing advertisements may be submitted for a longer period of time, for up to one semester.
      • For more information on creating ads, refer to the Television Advertising Information
    • Express Naps: While table tents are not allowed in the DSC, you may utlize advertising space with Express Naps. These are the napkin holders in the Orleans Room and in Satchmo’s.
      • All Express Nap ads must be approved by Caitlin Craig Brewster in Dining Services at (504) 865-3676 or ccraig@loyno.edu.
      • All advertisements will need to be placed into the napkin holders by the individual group.
      • The advertisements must be 6 inches long and 4 inches wide and horizontal. You will need approximately 100 copies of the advertisement.
      • Advertisement content must be in accordance with University values and policy.

 

CATERING

    • Alcohol: Alcohol may be served at University events in accordance with the following guidelines:
      • Alcohol at on-campus events must be provided through Loyola Dining Services.
      • A licensed server from Loyola Dining Services and a university police officer must be present at event.
      • The service of alcohol at an event may not be advertised.
      • Student organizations providing alcohol at events must attend risk management training before the event is held. Risk management training must be completed each semester.
    • Loyola Dining Services:
      • Catering Services are customizable. Student catering prices are available. Please call (504) 865 – 2127 or catering@loyno.edu.
      • The Dining Services office is located off the St. Charles Room
      • Please visit the Loyola Dining Services Website for more information.
    • Outside Vendors
      • Caterers other than Loyola Catering may not be used in the building. Food can be brought into the DSC personally by Loyola student organizations.
    • Outside Food
      • Loyola students, faculty and staff are permitted to provide and serve food in the DSC.

 

EVENT REGISTRATION

    • Programs and Lectures: Registered events will be placed on the OCP calendar to support event planning and placement. On-campus events do not include regular organizational meetings, committee meetings or hearings.
      • Student planned programs and lectures held on or off campus must be registered with
        the OCP by filling out an Event Registration Form
    • Off-Campus ~ Parties, Receptions, Events: All student planned off-campus events must be registered with the OCP.
      • Student planned parties, receptions, and/or events held on or off campus must be registered with the OCP by filling out an Event Registration Form
      • Off-campus parties must be planned in accordance with University policy, organizational standards and national organizational guidelines (if applicable).
      • Registering off-campus events requires information to be submitted regarding venue, third-part contract, transportation, guest lists, risk management training completion and safety plans.
    • On-Campus ~ Parties, Receptions, Events: All student planned on-campus events must be registered with the OCP.
      • Student planned parties, receptions, and/or events held on or off campus must be registered with the OCP by filling out an Event Registration Form
      • Off-campus parties must be planned in accordance with University policy, organizational standards and national organizational guidelines (if applicable).
      • Registering on-campus events requires information to be submitted room and equipment reservation, event description, invitees, publicity and catering.
    • Fund Raisers ~ Raffles, Bake Sales, Merchandise Sales: All fundraisers held by student organizations must be registered with OCP to ensure compliance with local, state and federal gambling legislation.
      • Fundraiser events must be registered with the OCP by filling out an Event Registration Form
      • Kegs, other forms of alcohol and bar tabs cannot be raffled as prizes.
      • Only those sales or projects which are in line with the purpose of the organization or which offer to the campus a service not otherwise available are approved.
      • Apparel and accessories with graphic images and/or words must be approved by OCP.



RESERVATIONS

    • Room Reservations: Room reservations are made online at the Office of Co-Curricular Programs (OCP) Reservation Form
    • Equipment Media: Projectors, laptops, overheads and screens are available through OCP when using the DSC.
    • Sound Systems: Two sound systems are available through OCP when using the DSC.
      • Media equipment should be reserved when making room reservations.
      • Reservations are made online at the Office of Co-Curricular Programs (OCP) Reservation Form
      • Sound system policies are:
        • 1 large sound system for use in St. Charles, Audubon, or outside
        • Due to the small size of other DSC rooms, sound is not necessary.
    • Furniture: Seating, tables and podiums can be provided in each room of the DSC.
      • Furniture arrangements are made at the time of the room reservation for the Audubon Room and St. Charles Room.
      • Furniture in the DSC may not be moved to other buildings for use.
      • Furniture may also not be used outside.
      • Some rooms in the DSC are permanent furniture arrangements that cannot be altered.
    • Stage: The university platform stage may be requested through the Physical Plant by work order.
      • Work orders must be placed by the student organization advisor explaining placement of the stage as well as the details of the event.
      • The university physical plant may be reached at 504-865-7490.
      • Stage may not be erected in the DSC.
    • Trash cans: Trash cans are located throughout the interior DSC.
      • Trash cans should be requested from the physical plant for events held on the quads.
      • Work orders must be placed by student organization advisor. Please be specific with how many trash cans will be needed and where they will be needed.
      • The university physical plant may be reached at 504-865-7490.
    • Electrical and water sources: Electrical and water lines for the Residential and Peace Quads are available.
      • Work orders must be placed by the student organization advisor.
      • The university physical plant may be reached at 504-865-7490.

 

POLICE DETAIL

    • A detail is required when one or more of the following applies to your event:
      • There will be 50 or more people attending.
      • The public is invited.
      • Alcohol will be served.
      • It may have a controversial speaker/topic.
      • Money will be collected.
    • How to Arrange for a Detail:
      • Detail Request forms are online at http://www.loyno.edu/police/details.html
      • The form must be completed in full, including the budget number and signed by the budget authority. We also accept cash or check. No credit cards are accepted.
      • Hand deliver your request to University Police not less than 10 days prior to your scheduled event. Please Note:
      • f you are not certain whether or not a detail is required, call Lt. Angela Honora at 865-3437.
      • If you fail to timely arrange for your detail, (10 day advance notice), the hourly rate will be $38.00 per hour. There are no exceptions.

Updated October 31, 2008