Danna Student Center ~ How-To-Get-Things-Done
ADVERTISING POLICIES FOR THE DANNA STUDENT CENTER
- FLIERS: Thirteen bulletin boards are located
in the DSC for posting flyers.
- All flyers must be approved by OCP.
- One flier, per event or resource, may be posted per bulletin board.
- Fliers are NOT to be posted on glass, doors, walls or stairs.
- Fliers will be approved for a posting period of two weeks.
- POSTING UNAPPROVED FLIERS IS STRICTLY PROHIBITED.
- Unapproved fliers are subject to immediate removal.
- Fliers are NOT to be posted over other fliers on the Bulletin Boards.
- Fliers posted over other fliers will be deemed unapproved and subject to immediate removal.
- BANNERS: POLICIES UPDATED, EFFECTIVE FEBRUARY 1, 2009. Three bulletin boards are reserved on
the main level of the Danna Student Center (DSC) in The Market.
- Reservations for banner space can be made online at the Office
of Co-Curricular Programs (OCP) Reservation Form
- Banners must fit the size of the bulletin board (4’
x 7’).
- Banners must be approved by the OCP.
- Banners will be approved for a posting period of one week.
- POSTING FLIERS ON BANNER BOARDS IS STRICTLY PROHIBITED.
- All fliers are subject to immediate removal if posted on Banner Boards.
- POSTING UNREGISTERED BANNERS ON BANNER BOARDS IS STRICTLY PROHIBITED.
- Unregistered banners are subject to immediate removal.
- TELEVISION MONITER ADS: POLICIES UPDATED, EFFECTIVE FEBRUARY 1, 2009. Four TV monitors located at the main entrance of the DSC, used for advertising university events and resoures.
- Student organizations and university departments may submit
advertisements, not to exceed one (1) advertisement
per event, announcement, or service.
- All advertisements must clearly state the following information:
- Name of event, announcement, or service
- Date, time, and location
- Sponsoring organization or department name
- Contact information, if applicable
- All advertisements can be submitted via email to dscAds@loyno.edu.
- All advertisements must be submitted as a JPEG file.
- Advertisement content must be in accordance with University
values and policy.
- Event advertisements will be taken off-line the day following
the event.
- Ongoing advertisements may be submitted for a longer period
of time, for up to two months. Additional advertisement time
may be requested by resubmitting the ad to dscAds@loyno.edu.
- The Office of Co-Curricular Programs reserves the right to
refuse any advertisements that do not adhere to the policies
stated here.
- The Office of Co-Curricular Programs reserves the right to
utilize necessary screens for university-wide events or announcements.
- TIPS FOR CREATING EFFECTIVE ADS: Refer to Television
Advertising Information
- EXPRESS NAPS: While table tents are not allowed
in the DSC, you may utilize advertising space with Express Naps.
These are the napkin holders in the Orleans Room and in Satchmo’s.
- All Express Nap ads must be approved by Caitlin Craig Brewster
in Dining Services at (504) 865-3676 or ccraig@loyno.edu.
- After approval, all advertisements will be placed in the "Express Nap" holders by Dining Services.
- The advertisements should be created in horizontal format. They must be 6 inches wide and 4 inches tall.
- Groups should produce approximately 100 copies of the
advertisement.
- Advertisement content must be in accordance with University
values and policy.
CATERING
- ALCOHOL: Alcohol may be served at University
events in accordance with the following guidelines:
- Alcohol at on-campus events must be provided through Loyola
Dining Services.
- A licensed server from Loyola Dining Services and a university
police officer must be present at event.
- The service of alcohol at an event may not be advertised.
- Student organizations providing alcohol at events must attend
risk management training before the event is held. Risk management
training must be completed each semester.
- LOYOLA DINING SERVICES:
- Catering Services are customizable. Student catering prices
are available. Please call (504) 865 – 2127 or catering@loyno.edu.
- The Dining Services office is located off the St. Charles
Room
- Please visit the Loyola
Dining Services Website for more information.
- OUTSIDE VENDORS
- Caterers other than Loyola Catering may not be used in the
building. Food can be brought into the DSC personally by Loyola
student organizations.
- OUTSIDE FOOD
- Loyola students, faculty and staff are permitted to provide
and serve food in the DSC.
EVENT REGISTRATION
- PROGRAMS & LECTURES: Registered events will
be placed on the OCP calendar to support event planning and placement.
On-campus events do not include regular organizational meetings,
committee meetings or hearings.
- Student planned programs and lectures held on or off campus
must be registered with
the OCP by filling out an Event
Registration Form
- OFF-CAMPUS ~ PARTIES, RECEPTIONS, & EVENTS: All
student planned off-campus events must be registered with the OCP.
- Student planned parties, receptions, and/or events held on
or off campus must be registered with the OCP by filling out
an Event
Registration Form
- Off-campus parties must be planned in accordance with University
policy, organizational standards and national organizational
guidelines (if applicable).
- Registering off-campus events requires information to be
submitted regarding venue, third-part contract, transportation,
guest lists, risk management training completion and safety
plans.
- ON-CAMPUS ~ PARTIES, RECEPTIONS, & EVENTS: All
student planned on-campus events must be registered with the OCP.
- Student planned parties, receptions, and/or events held on
or off campus must be registered with the OCP by filling out
an Event
Registration Form
- On-campus parties must be planned in accordance with University
policy, organizational standards and national organizational
guidelines (if applicable).
- Registering on-campus events requires information to be submitted
room and equipment reservation, event description, invitees,
publicity and catering.
- FUNDRAISERS ~ RAFFLES, BAKE SALES, MERCHANDISE SALES:
All fundraisers held by student organizations must be
registered with OCP to ensure compliance with local, state and federal
gambling legislation.
- Fundraiser events must be registered with the OCP by filling
out an Event
Registration Form
- Kegs, other forms of alcohol and bar tabs cannot be raffled
as prizes.
- Only those sales or projects which are in line with the purpose
of the organization or which offer to the campus a service not
otherwise available are approved.
- Apparel and accessories with graphic images and/or words
must be approved by OCP.
RESERVATIONS
- ROOM RESERVATIONS: Room reservations are made
online at the Office
of Co-Curricular Programs (OCP) Reservation Form
- MEDIA EQUIPMENT: Projectors, laptops, overheads
and screens are available through OCP when using the DSC.
- SOUND SYSTEMS: Two sound systems are available
through OCP when using the DSC.
- Media equipment should be reserved when making room reservations.
- Reservations are made online at the Office
of Co-Curricular Programs (OCP) Reservation Form
- Sound system policies are:
- 1 large sound system for use in St. Charles, Audubon,
or outside
- Due to the small size of other DSC rooms, sound is not
necessary.
- FURNITURE: Seating, tables and podiums can be
provided in each room of the DSC.
- Furniture arrangements are made at the time of the room reservation
for the Audubon Room and St. Charles Room.
- Furniture in the DSC may not be moved to other buildings
for use.
- Furniture may also not be used outside.
- Some rooms in the DSC are permanent furniture arrangements
that cannot be altered.
- STAGE: The university platform stage may be requested
through the Physical Plant by work order.
- Work orders must be placed by the student organization advisor
explaining placement of the stage as well as the details of
the event.
- The university physical plant may be reached at 504-865-7490.
- Stage may not be erected in the DSC.
- TRASH CANS: Trash cans are located throughout
the interior DSC.
- Trash cans should be requested from the physical plant for
events held on the quads.
- Work orders must be placed by student organization advisor.
Please be specific with how many trash cans will be needed and
where they will be needed.
- The university physical plant may be reached at 504-865-7490.
- ELECTRICAL & WATER SOURCES: Electrical and
water lines for the Residential and Peace Quads are available.
- Work orders must be placed by the student organization advisor.
- The university physical plant may be reached at 504-865-7490.
POLICE DETAIL
- A police detail is required when one or more of the following applies
to your event:
- There will be 50 or more people attending.
- The public is invited.
- Alcohol will be served.
- It may have a controversial speaker/topic.
- Money will be collected.
- How to Arrange for a Detail:
- Detail Request forms are online at http://www.loyno.edu/police/details.html
- The form must be completed in full, including the budget
number and signed by the budget authority. We also accept cash
or check. No credit cards are accepted.
- Hand deliver your request to University Police not less than
10 days prior to your scheduled event. Please Note:
- f you are not certain whether or not a detail is required,
call Lt. Angela Honora at 865-3437.
- If you fail to timely arrange for your detail, (10 day advance
notice), the hourly rate will be $38.00 per hour. THERE ARE NO EXCEPTIONS.
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Updated
February 11, 2009
