Human Resources Manual
| Policy No.: | 4-5 | This policy applies to: | |
| Policy Name: | Extended Sick Leave |  |
Non-exempt staff |
| Effective Date: | 08/01/04 | |
Exempt staff |
| Revised: | 6/25/08 | Faculty | |
To supplement the sick leave program that covers occasional personal or family illness, Loyola University New Orleans provides Extended Sick Leave for employees with a personal illness or disability that extends beyond 20 consecutive working days and who do not have enough paid leave (sick or vacation) to cover the absence. Extended Sick Leave is available to all full-time regular employees with at least six months of service.
For extended absences due to personal illness or disability, employees must
first exhaust all accrued sick leave and vacation. An employee who exhausts his/her
sick leave and vacation and has been absent at least 20 consecutive working days will
be paid at 60% of base salary until LTD eligibility date (90 calendar days).
For the purposes of this policy, a disability is any non-job-related illness
or injury or medical condition, either physical or mental, including pregnancy
and childbirth, that prevents the employee from doing his/her regular work. Extended
Sick Leave benefits are not paid in conjunction with Worker’s Compensation.
Employees do not accrue vacation or sick leave while on Extended Sick Leave.
Holidays falling during the Extended Sick Leave period will be paid at the
ESL rate of 60%.
Procedure
Employees applying for Extended Sick Leave must submit to Human Resources a physician’s statement verifying nature and duration of expected illness or disability, and additional verifications on a reasonable basis during the leave. Any medical records submitted will be maintained in the employee’s separate benefits file and not in the Personnel File.
Time sheet for Extended Sick Leave absence should be coded ESL 114 on the time card. Extended Sick Leave is not charged to the department’s salary budget.
While eligibility for Extended Sick Leave does not require a Serious Health Condition as defined by FMLA, Extended Sick Leave and Family Medical Leave for personal illnesses will run concurrently for events qualifying under the Family Medical Leave Act (FMLA).
