Human Resources Manual
| Policy No.: | 2-9 | This policy applies to: | |
| Policy Name: | Personal Data Changes |  |
Non-exempt staff |
| Effective Date: | 08/01/04 | |
Exempt staff |
| Revised: | 08/01/08 | |
Faculty |
Policy
It is the responsibility of each employee to promptly notify Human Resources of any changes in personal data. Personal mailing addresses, telephone numbers, number and names of dependents, individuals to be contacted in the event of an emergency, an educational accomplishment, and other such information should be accurate and current at all times. It is also important to update benefits records, including beneficiary designations.
Procedure
If any personal data has changed, the employee should provide updated information as soon as reasonably practical. Change of Address and Emergency Contact Information should be submitted electronically utilizing the Employee Web Services site. The HR website includes tax forms as well as forms and addresses for the employee to update personal information with the benefits insurance carriers. In order to submit a change of name, the employee must present documentation to Human Resources that the name has been changed with the Social Security Administration (new card or documentation of application for new card).
