University Refund Policy

The university's refund policy is published in each of the university bulletins: the undergraduate bulletin, the graduate bulletin, and the law bulletin. Specific deadline dates are customarily published in each semester's registration schedule and on the academic calendar.

Fall 2011 Refund Schedule

Although Loyola's refund policy is based on guidelines set forth by the federal government, an alternate calculation for recipients of federal Title IV financial assistance as required by federal statute is used when the situation warrants. This alternate refund calculation is described in the Refund Policy section of the university bulletin and is initiated by the Office of Financial Aid.

TUITION - Full-time students who withdraw from the university or drop to part-time status or part-time students who drop a course(s) may be entitled to a refund of all or a percentage of their tuition. Students who withdraw must return a completed withdrawal form to the Office of Student Records. The date of receipt of the withdrawal notice by the Office of Student Records will determine the amount of tuition refund. Refunds are a percentage of the tuition payable in the semester in which the student withdraws, not a percentage of the total amount billed. Only tuition is refundable. No refunds are made when a student is suspended or dismissed for academic, disciplinary, or financial reasons. Tuition refunds are made for the normal fall and spring semesters on the following basis:

1. If formal notice is received within two weeks after the beginning of the semester, a refund of 100 percent of tuition is made.
2. If formal notice is received within five weeks after the beginning of the semester, a refund of 50 percent of tuition is made.
3. If formal notice is received within nine weeks after the beginning of the semester, a refund of 25 percent of tuition is made.
4. No refunds are allowed after the ninth week of classes.

Since special sessions, short sessions, and summer sessions vary in length, students are encouraged to refer to the academic calendar for those refund deadlines. 

Students forced to withdraw for medical reasons are referred to the Office of Student Affairs for special medical withdrawals.

ROOM - Students who withdraw from the university are not entitled to any refund on the costs of their rooms although may receive a prorated credit as determined by the Office of Residential Life.

MEALS - Students who move from the residence halls, withdraw from the university, or obtain an approved medical exemption may receive a refund on the meal plan, prorated to the date of withdrawal. However, no refunds will be granted after the last day for refunds according to the academic calendar (last day for 25 percent refund). These refunds must be approved by the Office of Co-Curricular Programs.

Updated September 2, 2011