FAQs
- Which staff member should I contact regarding for information
regarding check requests and invoices?
For information regarding check requests contact Michelle Medus at
865-2590. For information regarding invoice payments for vendors contact
Pam Walker at 865-2684. Paul Trouard is the Accounts Payable Manager
and can be reached at 865-3152.
- Which staff member should I contact for information regarding
transfers?
For transfer information contact Jayme Naquin at 865-3982.
- How long does it take to process a check request?
Check requests, except those payable to non-resident alien individuals,
generally require 3-4 days for processing. If you need to expedite
a request, please contact the Financial Affairs office.
- Should I use a purchase order or a check request to pay
for an item?
Check Requests are usually used for reimbursement type payments related
to travel and entertainment, postage, small supply purchases and for
purchases under $200. Information regarding valid check request purchases
is located at the bottem of the check request form. Larger purchases
for items like office equipment, computers, larger service contracts,
etc. must be purchased through the on-line Purchasing System.
- What is the reimbursement rate for mileage?
The reimbursement rate for mileage is currently 50.5 cents per mile.
- If I lose a receipt, can I still be reimbursed for an approved
expense?
Yes. You will need to fill out a missing
receipt affidavit and submit it in lieu of the receipt.
- Should payments to individuals be processed through Payroll
or Accounts Payable?
All payments to students or employees must be paid via PNF through
the Payroll department. Payments to individuals are processed via
check request in the Accounts Payable office.
- Can a non-resident alien individual receive exemption from
withholding based on treaty benefits without a U.S. individual tax
identification number?
No. The IRS requires that non-resident alien individuals have a valid
U.S. individual tax identification to qualify for exemption.
- How do I access FRS?
1. Open QWS mainframe software.
2. Input m2840, then press enter.
3. Hit the Pause/Break or the Clear Screen key to clear the screen.
4. Type cssn, then press enter.
5. Input your user name & password into the appropriate fields
and press enter.
6. Type zctl and press enter. This will bring you to a selection of
systems. To access the FRS system type FRS in the selection field.
- What FRS screens should I use to view information about
my account?
F19 - Account Summary
F24 - Prior Month Transactions
F20 - Open Purchase Orders by Object Code
F21 - Open Purchase Orders by Account
F43 - Transaction Summary by Account
F23 - Current Month Transactions
