Accounts Payable
All invoices that are sent to the University for payment are received and processed through the Accounts Payable Department, a division of Financial Affairs. These invoices are paid either through the Accounts Payable process or by Check Request.
Invoices will be paid by the Accounts Payable Department if the purchase was processed through the Purchasing Department’s online requisition system. These invoices are typically for goods or services. Check Requests are usually used for reimbursement type payments related to travel and entertainment, postage, and small supply purchases and purchases under $200. Information regarding valid check request purchases is located at the bottom of the check request form.
Check Requests can be picked up in the Financial Affairs office or printed online. When using the Check Request form (Requires Adobe Acrobat Reader) please be sure to retain a copy for your records. Copies of the online forms will not be sent to departments after processing.
Larger purchases for items like office equipment, computers, larger service contracts, etc. must be purchased through the on-line Purchasing System. If you have questions regarding the on-line purchasing system or need to schedule training, you can contact the Purchasing Department or visit their web page.
If requesting reimbursement for purchases through a check request and submitting 3 or more receipts, a miscellaneous expense statement should be submitted along with the check request. Please note that only valid purchases are subject to reimbursement and all rules for the procurement of items via purchase orders and check requests apply.
If you are missing any receipts, please complete a missing receipt affidavit detailing the expense and submit it along with the expense statement. Please note that reimbursements will not be given for unauthorized purchases and expenses.
