Country Fair Tabling

Steps to having a Great tabling experience:

Step 1. Apply on-line or Fill out a paper application with one of the ISA members. ISA members will be tabling in the Danna Center during the window on Tuesday and Thursday. You can also come to the CIE Office Mercy 301 to get more information and an application for the Country Fair.

Step 2. Gathering materials to set up your Table during the Fair:

Following is chart that illustrates the requirements,suggested materials and a sample Country Fair successful table.

Required Material Suggested Material Sample country Fair successful Table. Country: Trinidad & Tobago
Provide accurate information of the country you are representing Provide information and facts that are unique to your country. Facts and ideas that others do not usually know about your country. Although Trinidad's official language is English, they were once a spanish colony and were named Trinidad y Tobago by Christopher columbus. Thus, they used to speak Spanish.
Provide information on the cultural heritage of your country and illustrate it with images or objects Have an attractive banner and or triptych to organize your country's facts and images. Provide color images and or sample traditional objects Have a triptych or board with pictures, Trini slang and the american equivalent and a Flag.
 If you provide food, it will be reimburse. However, you can spend up to $100.

Provide samples of Food and background music. You can also send your music to our DJ. This contact info will be provided once you apply for the country fair. Also be sure to explain your food and how it is related to your country's heritage. Try to spend time on explaining your food and music before you give out your foo

 Food curry potato and curry chicken & Paratha. Trini magazine and had a carnival video.
 Have a positive attitude towards the event Try to engage students with activities or games so that they can learn more about your country.    A  student dressed up with a traditional carnival costume & feather headpiece.

 

Trinidad's Table at Country Fair 2012:

                                                 

                

SETTING UP at the fair:

The Fair will be held in the Peace Quad (rain location: St Charles Room) on Friday, October 26 from 3:30 PM to 5:30PM. The rental company will deliver the tables on Friday morning. You can start setting up as early as 1:00 PM. However, we ask that you finish setting up your table no later than3:15 PM. (Many students will come to the Fair directly from class, so we need to be ready before they arrive.) Your table will have a sign with your country’s name. You should set up there.

Step 3. TABLES SERVING FOOD

If you will be providing food at your table, remember that we will provide you with aluminum pans, cups, plates, napkins,sterno burners (will keep food warm, but will not heat up food that is cold), utensils, etc., so you don't need to buy these items. If you will be serving hot food and you have requested a chafing warmer, it will be set up on your table beforehand. However, you will need to put your food in aluminum pans that we provide in order to use the chafing warmer. We highly recommend that you pick up the aluminum pans in advance in Mercy301 so that your food is ready to go onto the chafing warmer on the day of the Fair. We will also have a supply package at your table; this will be based on your requests on the registration form. If you need any other supplies that you did not note on your registration form, you can email Kristy Magner at kmagner@loyno.edu.

 Step 4. REIMBURSEMENT FOR TABLES SERVING FOOD

You can be reimbursed up to $100 per table for food and beverage items that you purchase. Several hundred people usually attend the Fair, so try to spend your funds on as much food as possible since you will be

reimbursed for food and beverage purchases. To get reimbursed, you will need to keep your receipt(s) and present them to Susan Dempsey at Mercy Hall room 301 no later than 5 business days after the Country Fair. This means that the last day to turn in your receipts is Friday November 2. 

Step 5. CLEAN UP

Please be prepared to stay at your table until the Fair ends and to clean up your area afterwards. This means to leave the table as it was given to you. Make sure to pick all the trash and take all of the materials that you brought. Do not leave posters or banners on the table. The banner that says the name of your country should also be taken out and carefully folded on top of your table.

Step 6. EVALUATIONS

On the day of the Fair, we will be distributing Evaluation Forms. The form will also be sent to you by email after the Fair in case you forget to fill it out during the fair. This evaluation is with the sole purpose of improving next year's fair.

 Step 7. MUSIC

We will be having a DJ at the fair aside from the musical entertainment segment that we will have.  If you want our DJ to play songs that represent your country, please fill free to send it to him/her. The DJ would like to have 2-4 songs representing each country to create a diverse playlist during the country fair. We will be sending out the DJs e-mail so that you can send your music to. It's best if the songs are currently (or were recently) very popular in the country. The files must be in mp3 and please send ONLY clean and radio edit versions of the songs. Songs should be sent along with the names of the artists and the names of the songs (written using a Latin-derived alphabet and/or with a phonetic pronunciation if necessary). All songs from all parts of the world are greatly needed and welcome. 

Step 8. COUNTRY QUIZ

As you know the country fair’s purpose is to create and spread awareness to the Loyola Community about our international culture. We want to get Loyola students more involved at the Fair. This is why we asked you to provide interesting Q&As on your form. Before you give out food to students at your table, be sure to ask them one of the questions and give them the answer if they don’t know it.

Please let us know if you have any other ideas on how we can get our student body more involved during the fair. If you have any questions please feel free to e-mail Kristy Magner at kmagner@loyno.edu or call the CIE center at 504.864.7550.