Faculty Research Grants
As defined by the committee, research includes scholarly activity that is not necessarily related to specific courses taught by the faculty member. Research funded by the University Committee on Internal Grants should ultimately result in a book, an article in a professional journal, a presentation at a professional meeting, or in the case of faculty in the performing and fine arts, a completed work of art or a theatrical or musical performance. The Committee encourages applications for seed grants designed to lay the groundwork for external funding or for larger projects.
Who can apply
All full-time faculty may apply for a research grant. Worthy applications ranked equally will be considered in the following order of priority:
- Tenure-Track Ordinary Faculty*
- Tenured Ordinary Faculty
- Extraordinary Faculty
*An untenured ordinary faculty member whose dissertation is in progress and whose contract renewal is conditional upon completion of his or her dissertation is not eligible to apply, regardless of the project for which funding is sought.
Research Expenses Funded
Faculty research grants are intended to fund the expenses of conducting research, preparing a work for performance, or completing a work of art.
Expenses eligible for funding include (in no particular order):
- Purchase of books and publications, data sets, musical scores, films, videos, sound recordings;
- Contractual/licensing costs for data management or other services or products;
- Purchase of supplies;
- Travel costs (transportation and per diem at allowable rates) associated with conducting research, preparing a work for performance, or completing a work of art;
- Library or archival research fees;
- Wages for research assistants, performers, or other contributors to the proposed activity;
- Page charges or other publication costs;
- Other costs directly associated with research or creative processes.
Research grants will NOT fund publication costs by a "vanity press," travel to professional conferences, major equipment purchases, release time, reimbursement of past expenses, salary support, or research pertaining to completion of a dissertation.
For research projects involving human subjects, IRB approval is not required at the time of application. However, IRB approval must be obtained prior to the release of award funds. Once IRB approval is obtained, a copy of the approval letter should be submitted to the Office of the Vice Provost for Academic Affairs, Monroe Library 301.
- The proposal must be written for a general academic audience. It is the responsibility of the applicant to convey significance of the proposed activity to the committee, which will necessarily represent a general academic audience, rather than a panel of experts in the applicant’s area of expertise
- All proposals should be specific and complete, including a description of the methods and techniques to be used (appropriate for the field of research or topic), a budget, and a detailed budget justification. The justification should convey the need for the requested funds and explain how each cost will contribute to the success of the project. The requested costs should be listed in order of priority. Whenever possible, the justification should include the level of detail specified below:
- Supplies. List by category. Provide unit cost and quantity.
- Printing and copying. Specify the purpose (routine office copying, etc.), and itemize any costs.
- Journal fees. If funds are requested for more than one journal publication or they include costs for color figures or other nonstandard items, indicate this fact.
- Travel. For example, if funds are requested for local transportation, specify the purpose, number of miles, and rate. (This rate should not exceed the university’s current maximum, which can be found at the Office of Grants and Sponsored Programs. If budgeted travel is to an event, specify the event, location, and purpose. Identify the traveler (if not applicant).
- Per diem costs. Specify the recipient(s) and number of days for each. Requested per diem costs should not exceed the maximum rate allowed for federal awards, you can find additional information at the Office of Grants and Sponsored Programs.
- Other costs. These should be clearly delineated. For example, if funding is requested for a contract, specify the qualifications and identity of the provider, the work to be provided, the hourly rate, and number of hours; and include a statement verifying that this rate has been researched and determined to be within the market norm. (For example, if you will contract for specific services, but have not identified the provider, describe the type of provider you are seeking and list the market rate, rather than that of a specific provider.)
- For research projects involving human subjects, IRB approval is not required at the time of application. However, IRB approval must be obtained prior to the release of award funds. Once IRB approval is obtained, a copy of the approval letter should be submitted to the Office of Vice Provost for Academic Affairs, Monroe Library 301, Campus Box: 198. IRB guidelines and protocol form can be found here. Apllication tips and other guidance can be found here. Please click here for a sample informed consent template that you can adapt to your needs.
Proposal Evaluation and Selection
In addition to completeness and clarity, the Committee will consider the following in evaluating grant applications.
- The quality of the scholarly project and its potential impact on the university, students, and the Loyola community and if the project relates directly to the university’s mission or specific goals.
- Potential impact on scholarship in the applicant’s field. Does the project address a critical barrier to progress or represent a new insight into, the field? Does this project or future projects stemming from it have the potential to lead to changes in paradigm, methodology, or audience?
- Likelihood that the project will lead to publication, presentation, exhibition, or performance;
- Potential for external funding. If seed or pilot funding is requested, specify how the project will be expanded in the future, what type of agency is expected to fund the full-scale project, and when an application for external funding is expected to be submitted.
- Necessity and timeliness of funding (will specific opportunities be lost if this project is not funded in a timely manner?).
- Enhancement of an individual’s scholarly development and Loyola University’s academic reputation.
- The applicant’s ability to complete the research project as evidenced by his/her curriculum vitae, the record of final reports on projects previously funded by the university, and results of previous funding (meeting of stated goals, timeliness of reports, and management of funds).
- Time since last grant funding and distinction between this project and previously funded research.
- Dissemination plans: how will the applicant present the results of the funded project to the Loyola community and/or the outside community?
- Overall quality of application, including description of intended outcomes (that can be documented) and assessment criteria.
The project budget is normally written for a total of no more than $3,500. In exceptional cases the committee will consider awards that exceed the usual maximum. If more than $3,500 is requested, the budget justification must clearly explain why the additional funding is necessary. In order to fund as many proposals as possible, the committee may choose to provide less funding than the total requested, regardless of amount. For this reason and because the committee cannot have specific knowledge of the practical requirements of each proposed project, it is incumbent on the applicant to provide a compelling justification of his or her budget. The justification should list the budget items in order of funding priority. This justification should clearly inform the committee of any specific budget cuts that would prevent the project from being undertaken.
Grant Policies and Conditions
Grants are awarded with the following stipulations:
- If project costs exceed the grant award, the excess costs are the sole responsibility of the grant recipient.
- If a funded project produces income for the recipient (e.g. from an invention, a book, software, musical composition, or work of art), it is University policy that the recipient shall reimburse the University up to the amount of the grant from income generated by the sale or use of the property made possible by the grant. For this reason, the grant recipient is responsible for advising the University, through the Office of the Vice Provost for Academic Affairs of any income generated from the project. Written notification should be made within 60 days of receipt of income.
Important Funding Changes
- All faculty development and research grants commence upon the grantee's receipt of written notification from the Office of the Provost and conclude no later than July 31 of the fiscal year in which the grant was awarded. Grant related expenses must be incurred on or before July 31. Incurred means that goods or services were received on or before July 31. Reimbursement requests must be submitted on or before July 31. A final report, reflecting the final outcome of the project, is due within thirty days after the conclusion of the grant period. All final reports are kept on file in the Office of the Vice Provost of Academic Affairs and consulted by the committee at the time of future grant applications to the committee. (A poor record of compliance with this reporting requirement will negatively impact an applicant’s prospect for future funding.)
- It is the responsibility of faculty and staff to comply with Loyola's reimbursement policies in addition to all other financial affairs policy and procedures. Personal payments generally should not be made for non-travel business expenses that can be paid directly by the University.
- All funded applications will be posted to the password-protected Center for Faculty Innovation intranet unless the award recipient specifically requests otherwise.
Important Funding Changes: All faculty development and research grants commence upon the grantee's receipt of written notification by the Provost and conclude no later than July 31 of the fiscal year in which the grant was awarded. Grant related expenses must be incurred on or before July 31. Incurred means that goods or services were received on or before July 31. Reimbursement requests must be submitted on or before July 31. A final report, reflecting the final outcome of the project, is due within thirty days after the conclusion of the grant period.
It is the responsibility of faculty and staff to comply with Loyola's reimbursement policies in addition to all other financial affairs policies and procedures. Personal payments generally should not be made for non-travel business expenses that can be paid directly by the University.
2015-2016 Applications are due September 25, 2015 by 5pm.
- The application form
- The signatures form
- Applicant’s Curriculum Vitae
- The Employee Conflict of Interest Disclosure Form will need to be submitted to Human Resources, Campus Box 16, on or before the submission of your proposal. Click here for the University guidelines.
- Please send the complete proposal via email as one pdf file email@example.com. LATE OR INCOMPLETE PROPOSALS WILL NOT BE CONSIDERED.