Disability Accommodation Procedures

Student disability accommodations are authorized through Disability Services. An official Course Accommodation Record is used to inform professors that a student has an approved accommodation. Professors suspecting that a student has a disability or needs other accommodations are encouraged to refer students to Disability Services.

Procedures for Obtaining Authorization of Accommodations

  • Students must meet with the Director or Special Needs Counselor in Disability Services, Marquette Hall 112.
  • Students must provide valid disability documentation to Disability Services.
  • Disability Services verifies documentation and determines students' eligibility for accommodations. Students and Disability Services discuss appropriate and reasonable accommodations. Director or Special Needs Counselor authorizes accommodations for students.

Procedures for Obtaining and Receiving Exam Accommodations

These procedures affect undergraduate and graduate students in the Colleges of Business, Humanities & Natural Sciences, Music & Fine Arts and Social Sciences:

  • Undergraduate students wishing to receive test or other class accommodations must obtain an official Course Accommodation Record from Disability Services to present to each professor. It is the student's responsibility to obtain this record and to present it to his or her professors every semester.
  • Undergraduate students must return the Course Accommodation Record with the course instructors' signatures to Disability Services.
  • Undergraduate students are responsible for notifying/reminding professors that they will be taking the exam with accommodations in the Student Success Center at least 48 hours before the regularly scheduled time of the exam.
  • Undergraduate students must also notify Disability Services and provide information about exam delivery/pick-up at least 24 hours before the regularly scheduled time of the exam.
  • Undergraduate students must take exams at the regularly scheduled class time. Note: Disability Services needs explicit permission from the professor to administer a test outside of the regularly scheduled time for the test.

Students in the College of Law

  • Law students wishing to receive exam accommodations must provide appropriate documentation to the Director of Disability Services or Special Needs Counselor in the Student Success Center.
  • Documentation should be submitted as early as possible to ensure that the documentation is in order and receive approval prior to the exam period.
  • Verification of the right to test accommodations is determined by the Director of Disability Services and the Special Needs Counselor.
  • Because law exams are graded anonymously, law students should identify to the Associate Dean of Student Affairs in the College of Law, or directly to Disability Services.
  • Law students receiving exam accommodations take their exams on the main campus in spaces provided by Disability Services.
  • Law students take their exams at the regularly scheduled time for each class.
  • If law students have an exam conflict, they should follow the procedures outlined by the College of Law, but instead of submitting the Exam Conflict Form to Law Records, accommodated exam law students should submit the Exam Conflict Form to Disability Services by the deadline designated by the College of Law.
  • Disabilty Services obtains the tests from the Associate Dean's office and the completed tests are returned to the Dean's office and delivered to the faculty secretaries in the Dean's office.

Disability Services provides secure administration of exams in our office. Professors are responsible for the delivery and pick up of all exams administered by the ODS. Please notify us if you have any concerns or questions about these procedures.

Any questions should be addressed to the Director of Disability Services, Richelle Voelker, or the Special Needs Counselor, Lisa E. Schmid. We can be reached by phone at (504) 865-2990 or by email at rvoelker@loyno.eduleschmid@loyno.edu.